Administrative Coordinator

Teneo; Riyadh; On-site; SAR 120,000 - 150,000; Full time

Job summary

A global consulting firm is seeking an Administrative Coordinator in Riyadh. This role involves providing administrative support to the Riyadh team, managing travel logistics, and coordinating events. Ideal candidates will have prior experience in administration and be proficient in MS Office, with strong organizational and communication skills. Competitive salary and benefits are offered.

Benefits

Competitive salary

Annual discretionary bonus

Private medical insurance

25 days paid holiday leave

Flexible working options

10 days remote working abroad

Qualifications

• 2-3 years experience in operations or administration role.
• Experience in a fast-paced, multicultural environment.
• Ability to manage multiple projects simultaneously.

Responsibilities

• Provide administrative support to the Riyadh MD and team.
• Manage travel logistics within Riyadh.
• Support on employee onboarding and offboarding logistics.
• Coordinate client and internal events in Riyadh.

Skills

Attention to detail

Organizational skills

Interpersonal skills

Communication skills

Proactivity

Education

Degree educated

Tools

MS Office Suite (Word, Excel, PowerPoint)

Job description

The Role

The Administrative Coordinator will be part of the Middle East Operations team and will be responsible for providing day-to-day administrative support to the Riyadh team and RHQ entity, and our other regional offices in the Middle East.

The successful candidate will also be responsible for supporting the Finance team with the vendor registration process across the region. The candidate will be expected to work in close collaboration with the Riyadh and regional Operations team.

Key Responsibilities

Administrative Support

• Provide administrative support to the Riyadh MD and team as the primary Riyadh office contact
• Establish and maintain organized electronic and physical filing systems for easy access to information
• Manage all travel logistics within Riyadh, including flight bookings, accommodation arrangements, and ground transportation. Additionally, provide support to the Dubai and Doha offices in the absence of their Executive Assistants and Office Managers
• Manage corporate card and expense submissions through Concur
• Collaborate with regional Executive Assistants to optimize processes
• Support on employee onboarding and offboarding logistics (asset handover, residency requirements etc.)
• Assist in the preparation of RFP materials and processes, including document distribution and timeline management

Riyadh Event Coordination

• Support the planning and execution of client and internal events in Riyadh, including venue booking, liaising with suppliers, and coordinating logistics

Vendor Registration Support

• Manage Middle East vendor registrations, ensuring compliance with policies
• Maintain and update the Middle East vendor database and spreadsheet (update office license details, vendor logins, etc.)

RHQ Company Secretary Support

• Manage administrative support to the RHQ Board and Company Secretary related to secretarial duties including meeting coordination and booking, support with meeting minutes, additional administrative support required

Essential Skills / Qualifications

• Has at least two to three-years’ prior experience in an operations or administration role
• Proven experience in a similar role within a fast-paced, multicultural environment.
• Proficient in MS Office Suite (Word, Excel, PowerPoint)
• Exceptional attention to detail and organizational skills
• Ability to manage multiple projects simultaneously and meet deadlines
• Strong interpersonal and communication skills, with a professional demeanour
• Proactive, flexible, and solution-oriented mindset
• Self-starter with the ability to work autonomously and collaboratively within a team

Preferred Skills/ Qualifications

• Degree educated
• Strong administrative and project management skills
• Previous experience within a Consulting or professional services company
• Arabic proficiency highly preferred (written, verbal, reading)
• Resourceful, collaborative with a professional demeanour
• Collaborative team player, willing to undertake tasks that may fall outside of the core remit of this role to ensure operations for the RHQ entity run smoothly

What Teneo Offers

At Teneo, we are deeply committed to supporting your professional development and advancing your career. We provide a comprehensive support system to ensure your career progression matches your ambition.

Through our Talent Manager model, you\'ll receive invaluable guidance from experienced professionals who have a wealth of knowledge to share. We also believe in empowering you to steer your own career trajectory, offering formal education resources in essential consultancy skillsets, ensuring you have the tools to excel in today\'s dynamic business landscape.

What sets Teneo apart is our commitment to your growth and, as a global consultancy, the unrivalled opportunities we provide. Additionally, being part of our global network means you\'ll have the chance to collaborate with offices worldwide, working with some of the world’s largest and most influential organisations.

We have nurtured a culture that fosters professional development in a structured and stimulating atmosphere. We believe in supporting one another and our team at Teneo is composed of highly talented and committed individuals.

Company Benefits

• Competitive salary (depending on experience)
• Annual discretionary bonus
• Discretionary annual salary review
• Private medical insurance for employees and dependents
• Participation in the Company’s Group Life Assurance Scheme
• 25 days’ paid holiday leave, plus national holidays observed in Saudi Arabia
• Enhanced sick leave – 60 days per year/rolling 12-month period
• Regular social, cultural and charitable activities
• Flexible working with office laptop provided
• 10 days remote working abroad per year

About Teneo

Teneo is the global CEO advisory firm. We partner with our clients globally to do great things for a better future.

Drawing upon our global team and expansive network of senior advisors, we provide advisory services across our five business segments on a stand-alone or fully integrated basis to help our clients solve complex business challenges. Our clients include a significant number of the Fortune 100 and FTSE 100, as well as other corporations, financial institutions, and organizations.

Our full range of advisory services includes strategic communications, investor relations, financial transactions and restructuring, management consulting, physical and cyber risk, organizational design, board and executive search, geopolitics and government affairs, corporate governance, ESG and DE&I.

The firm has more than 1,500 employees located in 40+ offices around the world.