Administrative Assistant - Roche Pharma

Roche; Riyadh; On-site; SAR 60,000 - 84,000; Full time

Job summary

A leading healthcare company is seeking an Administrative Assistant to provide critical support across departments. The role involves managing confidential information, coordinating meetings, and ensuring compliance with regulatory documentation. Ideal candidates will have relevant experience, proficiency in document management systems, and strong communication skills in English and Arabic.

Qualifications

• 2+ years of administrative experience, preferably in the pharmaceutical or healthcare industry.
• Familiarity with regulatory documentation and medical terminology is a strong plus.
• Fluent in English and Arabic (spoken/written).

Responsibilities

• Provides comprehensive administrative support for the assigned departments.
• Handles details of a highly confidential and critical nature.
• Tracks project timelines, deliverables, and follow-ups using project management.

Skills

Detail-oriented

Proactive

Communication

Education

Bachelor’s degree

Tools

Veeva Vault

ShareDrive

Job description

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.

The Position

The Opportunity

The Administrative Assistant provides comprehensive administrative and operational support to the assigned departments. This role is essential in ensuring smooth day-to-day functioning, supporting compliance documentation, meeting coordination, communication across cross-functional teams, and administrative support in order to ensure that services are provided in an effective and efficient manner. This role requires skills that are detail-oriented, proactive, and familiar with the pharmaceutical industry’s environment.

Your Responsibilities

• General Administrative Support
• Provides administrative support thorough knowledge of company operations, policies and procedures
• Handles details of a highly confidential and critical nature
• Collects and prepares information for use in discussions/meetings of executive staff and external parties
• Makes high-level contacts of a sensitive nature inside and outside the company
• Works autonomously using extensive knowledge of established precedents and practices, receiving minimal guidance.
• Proposes improvements to complex processes and methods
• Maintain filing systems and ensure proper document version control
• Track submissions and correspondence with Health Authorities
• Support coordination of audits and inspections, ensuring timely collection of required documents
• Track project timelines, deliverables, and follow-ups using project management
• Medical Affairs Support
• Schedule and coordinate medical advisory board meetings, congress participation, and internal scientific sessions
• Support preparation and logistics for Medical Enabler activities and Clinical Research activities
• Support and Help in submission of Clinical Trial Files to SFDA and ensure proper documentation of all communications with SFDA
• Support in drafting and writing all letters and communications needed with SFDA related to Clinical Research
• Support the team in submission of Patient educational materials to SFDA and ensure documenting all replies and archiving all approvals with tracking for all Patient materials
  
  
  

Who You Are

• A Bachelor’s degree is preferred; diploma or equivalent with relevant experience is accepted
• 2+ years of administrative experience, preferably in the pharmaceutical, healthcare, or biotech industry
• Familiarity with regulatory documentation and medical terminology is a strong plus
• Proficiency in Google system knowledge of document management systems (e.g., Veeva Vault, ShareDrive) is advantageous
• Works proactively and collaboratively with individuals and teams internally/ externally to build networks across countries and functions
• Fluent in English and Arabic (spoken/written)
  
  

Who we are

A healthier future drives us to innovate. Together, more than 100’000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact.

Let’s build a healthier future, together.

Roche is an Equal Opportunity Employer.