Administrative Assistant

At Air Products, our purpose is to bring people together to reimagine what's possible, collaborate, and innovate solutions to the world's most significant energy and environmental sustainability challenges. Grow with us as we embark on building tomorrow together by being the safest, most diverse, and most profitable industrial gas company in the world.

Reimagine What's Possible?

PRINCIPAL ACCOUNTABILITIES

1. Ensure safety aspects for the position are executed by utilizing the APQ Basic Safety Practice program, including office safety audits, safety work permits, management of change, etc.
2. Comply with APQ and local safety, health, and environment standards to fulfill mandatory safety requirements and activities for the front office.
3. Manage the Site Leadership's calendars and their direct reports as required, schedule meetings, and take meeting minutes when needed.
4. Assist with preparing daily, weekly, monthly, and yearly reports as required.
5. Develop Excel, PowerPoint, and Word documents for meetings and correspondence.
6. Use SAP (or equivalent platform) for travel management, purchase requisitions, and timesheet management.
7. Utilize project management skills to perform the tasks associated with the role.
8. Prepare and control support for monthly expenses.
9. Organize team events.
10. Assist with booking reservations for new arrivals and visitors to the office and sites.
11. Manage contracts for support services, including reviewing monthly invoices.
12. Arrange and plan transportation for new employees and visitors.
13. Supervise all company car needs and activities, including fueling, cleaning, maintenance, and contracts.
14. Process gate passes per individual site work processes for operations and maintenance, visitors, and contractors.
15. Coordinate with the Government Relations Office to ensure site employee government documents are current.
16. Manage and track site consumable items.
17. Oversee building maintenance to ensure a clean, safe, and well-maintained environment that meets staff needs.

We are the world's largest hydrogen producer with over 80 years of industrial gas experience. We deliver safe, end-to-end solutions, invest in real, clean energy projects at scale, and drive the industry forward to generate a cleaner future.

At Air Products, safety is our priority. We value diversity, foster an inclusive culture, and ensure everyone feels they belong and matter. To learn more, visit About Air Products.