Administrative Assistant

NARI Technology Co., Ltd. Branch; Riyadh; On-site; SAR 36,000 - 60,000; Full time

Job summary

A leading company is seeking an administrative professional to oversee daily operations, manage employee attendance, and coordinate with government authorities in Saudi Arabia. The role requires proficiency in English, administrative experience, and the ability to assist with financial budgeting and procurement.

Qualifications

• Associate degree or above, major in related fields preferred.
• Proficiency in English required; Arabic skills are a plus.
• Prior administrative experience in a Saudi or multinational company preferred.

Responsibilities

• Manage employee attendance, leave, and timecard records.
• Coordinate administrative matters with government authorities.
• Arrange meeting logistics and assist in company events.

Skills

Administrative Management

Business Administration

Human Resources

Communication

Collaboration

Detail-oriented

Education

Associate degree or above

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

1. Daily Administrative Management

a. Manage and track employee attendance, leave, and timecard records

b. Handle document dispatch, filing, and documentation management

c. Oversee daily office operations, including stationery procurement, equipment maintenance, and office environment management

d. Manage payments and reimbursements for office rent, utility bills, internet fees, and other administrative expenses

2. External Liaison Support

a. Coordinate administrative matters with government authorities (e.g., Ministry of Labor, Immigration Office, Chamber of Commerce, etc.)

b. Communicate and coordinate with local service providers such as property management, cleaning services, and third-party procurement agents

3. Meeting and Reception Management

a. Arrange meeting rooms, take meeting minutes, and prepare meeting materials

b. Receive visiting clients and arrange business travel logistics (e.g., car rentals, hotel bookings, etc.)

c. Assist in organizing company events (e.g., annual meetings, team-building activities)

4. Financial and Procurement Assistance

a. Handle routine administrative procurement and control budgets in coordination with the finance team

b. Assist with small amount cash management and reimbursement processes for the branch office

5. Translation and Communication Support

a. Translate simple documents between Chinese and English (or Chinese and Arabic, depending on language ability)

b. Support communication and cultural coordination between Chinese and Saudi staff

Skills

a. Associate degree or above, with a major in Administrative Management, Business Administration, Human Resources, or related fields preferred

b. Proficiency in English is required; Arabic language skills are a plus

c. Prior administrative experience in a local Saudi company or multinational enterprise is preferred

d. Proficient in office software such as Word, Excel, Outlook, etc.

e. Detail-oriented, highly responsible, and possesses strong communication and collaboration skills