Administrative Assistant

Gallup; Riyadh; On-site; SAR 60,000 - 80,000; Full time

Job summary

Gallup recherche un(e) Assistant(e) Administratif(ve) passionné(e) à Riyad. Le candidat retenu sera responsable de la coordination des voyages, de la gestion des tâches administratives et de divers soutiens au personnel de direction de la région MENA. Un fort penchant pour le service, une communication efficace, et une expérience en administration sont requis. L'environnement dynamique et enrichissant de Gallup vous permettra de contribuer à des résultats significatifs.

Benefits

Medical insurance

Retirement savings program

Employee stock ownership program

Mass transit reimbursement

Family-building benefits

Qualifications

• Nationalité saoudienne avec au moins trois ans d'expérience professionnelle.
• Expérience dans le traitement des permis de travail et des visas requise.
• Maîtrise de l'anglais et de l'arabe exigée.

Responsibilities

• Assurer le soutien au niveau de la réception et de l'administration.
• Coordonner les arrangements de voyage et gérer les calendriers.
• Gérer le traitement des visas pour les nouveaux employés et les relocalisations.

Skills

Communication

Multitasking

Service Orientation

Education

Three years of relevant professional experience

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

• Perform reception, hospitality and office support duties including answering phones, guest relations, internal office events and wellbeing initiatives, mail and courier services, technical support request coordination, office cleanliness, and other administrative responsibilities as needed
• Coordinate travel arrangements and manage calendars for MENA regional leaders
• Process and submit expenses for consulting and business development teams
• Support collections efforts by persistently following up on past-due payments
• Scan accounting-related documents
• Assist with accounts payable for vendors including initiating and setting up transactions on banking platforms
• Coordinate visa processing activities for Middle East associates, new hires and relocations including liaising with agents and Gallup s legal team
• Organize client courses and events, print and ship related materials, and schedule follow-up coaching calls
• Manage translations through vendors, proofread or edit translations, and handle smaller English and Arabic translation tasks internally
• Register Gallup on vendor and supplier platforms
• Update contact information in the CRM system

Who We Want

• Service-oriented team members who take pride in helping others and supporting their team and clients with professionalism and care
• Sophisticated communicators who are assertive and confident and who can naturally build rapport across diverse clients and colleagues
• Exceptional achievers who bring discipline, dependability and follow-through to every task
• Master multitaskers who stay organized and manage competing priorities flawlessly
• Proactive initiators who anticipate needs, take charge without being asked and commit to getting the job done right

What You Need

• Saudi national status with at least three years of relevant professional experience required
• Experience processing work permits and visas required
• Experience processing government billing and transactions required
• Proficiency in Microsoft Word, Outlook and Excel required
• Fluency in English and Arabic required
• A commitment to working on-site at Gallup s office required

What You ll Experience

• Mission-driven work: Make a meaningful difference in the world with your unique contributions, commitment to service and exceptional outcomes.
• An empowering culture: Collaborate with smart, passionate people who love what they do and welcome your ideas, perspectives and experiences.
• Learning and development: Grow in your career as we invest in what you do best, encourage curiosity, and create an environment where it s safe and expected to challenge the status quo.
• Brand strength, startup energy: Thrive in an innovative environment backed by a trusted brand.
• A vibrant workplace: Enjoy working in our beautiful office in the stunning Al Faisaliah Tower .

Learn more about life at Gallup .

Gallup offers a robust benefits package that includes competitive pay; medical, life and critical illness insurance; a retirement savings program; an employee stock ownership program; mass transit reimbursement; family-building benefits; an employee assistance program; and various reimbursements and activities that enhance our associates wellbeing.

Agencies: We are not partnering with agencies for this role, nor will we accept unsolicited r sum s or be responsible for any fees or expenses related to such unsolicited r sum s and/or applicants.

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Gallup delivers analytics and advice to help leaders and organizations solve their most pressing problems. Combining more than 80 years of experience with its global reach, Gallup knows more about the attitudes and behaviors of employees, customers, students and citizens than any other organization in the world.