Administrative Assistant

DataScience LLC; Riyadh; On-site; SAR 40,000 - 60,000; Full time

Job summary

A leading administrative services provider in Riyadh is seeking an experienced Administrative Assistant to manage travel services and assist with office management. The ideal candidate will have a Bachelor’s degree, experience in administration, and fluency in English. Responsibilities include booking travel arrangements, handling communication, and maintaining office procedures. This position requires strong organizational and problem-solving skills.

Qualifications

• Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant.
• Knowledge of office management systems and procedures.
• Attention to detail and problem-solving skills.

Responsibilities

• Manage transportation, accommodations, visa issuing, and other travel services.
• Cooperate with employees to determine their needs and advise them on appropriate options.
• Book transportation, make hotel reservations, and confirm payment.

Skills

Excellent communication skills

Time management

Problem-solving

Organizational skills

Fluent in English

Education

Bachelor's degree or equivalent experience

Tools

MS Office (Excel, PowerPoint)

Job description

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

• Manage transportation, accommodations, visa issuing, and other travel services.
• Answer and direct phone calls.
• Cooperate with employees to determine their needs and advise them appropriate destinations, modes of transport, travel dates, costs, and accommodations aligned with company policy.
• Book transportation, make hotel reservations, and confirm payment/fees.
• Follow and update promotional travel packages.
• Deal with travel problems, complaints or refunds.
• Apply for visas for the employees.
• Enter data into our software and maintain employees\' travel expenses files.
• Network with tour operators.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute emails, correspondence memos, letters, faxes, and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists.
• Book travel arrangements.
• Submit and reconcile expense reports.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Qualifications

• Bachelor\'s degree or equivalent experience.
• A tourism background is preferred.
• Fluent in English.
• Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.