Administration Support

CLEAR Engineering Consultants; At Ta'if, Makkah Al Mukarramah; On-site; SAR 120,000 - 150,000; Full time

Job summary

A leading company in engineering consultancy is seeking an Admin Support professional to manage office activities. This role involves scheduling meetings, handling communications, and ensuring compliance with policies. The ideal candidate possesses excellent organizational skills, a high school diploma, and proficiency in Microsoft Office. Opportunities for professional development and performance-based bonuses are also offered.

Benefits

Professional Development

Performance-Based Bonuses

Qualifications

• Proven experience in an administrative or support role.
• Familiarity with office management systems.
• Knowledge of document management systems is a plus.

Responsibilities

• Coordinate meetings, appointments, and travel.
• Manage phone calls, emails, and act as the first point of contact.
• Organize, file, and archive physical and digital documents.

Skills

Organizational Skills

Time Management

Communication Skills

Attention to Detail

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Admin Support

• Scheduling & Calendar Management:
• Coordinate meetings, appointments, and travel.
• Take meeting minutes, prepare documentation, and follow up on action items.
• Communication:
• Manage phone calls, emails, and act as the first point of contact.
• Handle incoming and outgoing letters, track, and file correspondence.
• Document Management:
• Organize, file, and archive physical and digital documents.
• Ensure documents are easily retrievable and update the system as needed.
• Compliance:
• Ensure adherence to company policies and regulations.
• Data Entry & Reporting:
• Input data into systems, maintain databases, and generate reports.
• Interdepartmental Support:
• Assist various teams with administrative tasks and document preparation.
• Stakeholder Service:
• Handle inquiries from clients, vendors, and the public, ensuring timely follow-up.
• Follow-up on Sent Communications:
• Track responses to requests, emails, and letters; send reminders and updates.
• Security & Office Assets:
• Oversee office security, manage access, and protect office assets.
• Logistics Management:
• Maintain office supplies, monitor cleaning services, and ensure the availability of refreshments.
• Office Opening & Closing:
• Ensure the office is ready for the day, secure at closing, and monitor access.
• Government Communication:
• Liaise with government entities for documentation, filings, and compliance.
• Coordination with Head Office:
• Maintain communication with the head office, follow up on requests, and resolve issues.
• Event & Workshop Support:
• Coordinate events, manage suppliers, track attendance, and ensure smooth execution.
• Visitor Reception:
• Greet, register, and guide visitors, ensuring smooth office access
  
  

Requirements

Educational Background

• Minimum: High school diploma or equivalent
• Professional Experience
• Proven experience in an administrative or support role.
• Familiarity with office management systems and procedures.
• Experience with office equipment (e.g., printers, fax machines).
• Technical Skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Knowledge of document management systems and database software is a plus.
• Saudi National Only

Core Competencies

• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Time management skills and the ability to prioritize tasks effectively.
  
  

Benefits

Professional Development

Performance-Based Bonuses