Administration Officer

Almajdouie; Eastern Province; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading company in the Oil & Gas sector is seeking an Administration Officer to ensure effective office operations and support senior management. This vital role involves coordinating communication, maintaining records, managing budgets, and providing administrative support. The ideal candidate will possess strong organizational skills and proficiency in office software, contributing to a productive work environment.

Qualifications

• Strong organizational and multitasking skills.
• Experience in the Oil & Gas industry is a plus.

Responsibilities

• Manage daily office operations, including scheduling meetings.
• Coordinate communication between various departments.
• Prepare and maintain accurate records and documentation.

Skills

Proficient in Microsoft Office Suite

Strong written and verbal communication skills

Excellent organizational and time management abilities

Familiarity with office management systems

Strong attention to detail and accuracy

Job description

The Administration Officer plays a crucial role in ensuring the smooth operation of administrative functions within the Oil & Gas sector. This position involves a variety of tasks that support the overall efficiency of the organization. The ideal candidate will be responsible for managing office operations, coordinating communication between departments, and providing administrative support to senior management. This role is essential for maintaining a productive work environment and ensuring compliance with company policies and regulations.

Responsibilities:

1. Manage daily office operations, including scheduling meetings and maintaining office supplies.
2. Coordinate communication between various departments to ensure seamless workflow.
3. Prepare and maintain accurate records, reports, and documentation as required.
4. Assist in the recruitment process by scheduling interviews and conducting reference checks.
5. Support senior management with administrative tasks such as travel arrangements and expense reporting.
6. Implement and maintain office policies and procedures to enhance operational efficiency.
7. Handle correspondence and inquiries from clients and stakeholders professionally.
8. Organize company events and meetings, ensuring all logistics are managed effectively.
9. Monitor and manage office budgets, ensuring cost-effectiveness in administrative operations.
10. Provide training and support to new administrative staff as needed.

Preferred Candidate:

1. Strong organizational and multitasking skills.
2. Excellent verbal and written communication abilities.
3. Proficient in office software, including MS Office Suite.
4. Ability to work independently and as part of a team.
5. Detail-oriented with a focus on accuracy and efficiency.
6. Experience in the Oil & Gas industry is a plus.
7. Strong problem-solving skills and adaptability to changing environments.
8. Proactive approach to identifying and addressing administrative challenges.
9. Ability to maintain confidentiality and handle sensitive information.
10. Strong interpersonal skills to build relationships across the organization.

Skills

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• Familiarity with office management systems and procedures.
• Ability to handle confidential information with discretion.
• Basic understanding of financial management and budgeting.
• Strong attention to detail and accuracy.
• Ability to work under pressure and meet deadlines.