Administration Officer

Saudi Petroleum Services Polytechnic; Al Khobar; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading organization in Saudi Arabia is seeking an Administration Officer to enhance office operations in Al Khobar. The role includes managing office resources, coordinating communications, and providing vital support across departments. Ideal candidates will exhibit strong organizational skills, effective communication, and a proactive approach to office management. Experience in similar administrative functions is desirable, along with proficiency in Arabic and English.

Qualifications

• Experience in administrative roles preferred.
• Fluency in Arabic and English highly desirable.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage day-to-day office operations for efficiency.
• Coordinate meetings, appointments, and travel for staff.
• Support HR with recruitment and onboarding.

Skills

Microsoft Office Suite

Communication

Time Management

Organizational Skills

Problem-Solving

Customer Service

Job description

The Administration Officer plays a crucial role in ensuring the smooth operation of the office within the Eastern Province of Saudi Arabia. This position involves a variety of administrative tasks that support the overall functioning of the organization. The ideal candidate will be responsible for managing office resources, coordinating communications, and providing administrative support to various departments. This role is essential for maintaining an organized and efficient work environment, contributing to the overall success of the business support services provided.

Responsibilities:

1. Manage day-to-day office operations, ensuring efficiency and effectiveness.
2. Coordinate and schedule meetings, appointments, and travel arrangements for staff.
3. Maintain accurate records and files, both physical and digital, for easy retrieval.
4. Assist in the preparation of reports, presentations, and other documentation as required.
5. Handle incoming and outgoing communications, including emails, phone calls, and correspondence.
6. Support the HR department with recruitment processes, onboarding, and employee records management.
7. Monitor and order office supplies, ensuring availability and cost-effectiveness.
8. Implement and maintain office policies and procedures to enhance productivity.
9. Assist in organizing company events, training sessions, and team-building activities.
10. Provide exceptional customer service to internal and external stakeholders.

Preferred Candidate:

1. Strong organizational skills and attention to detail.
2. Excellent communication and interpersonal abilities.
3. Proficient in Microsoft Office Suite and other office management software.
4. Ability to multitask and prioritize effectively in a fast-paced environment.
5. Demonstrated problem-solving skills and proactive approach to challenges.
6. Experience in administrative roles, preferably within a business support context.
7. Adaptability to changing work environments and tasks.
8. Strong teamwork and collaboration skills.
9. Knowledge of office management best practices and procedures.
10. Fluency in both Arabic and English is highly desirable.

Skills

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Excellent time management and organizational abilities.
• Familiarity with office management software and tools.
• Ability to handle confidential information with discretion.
• Basic understanding of HR processes and procedures.
• Customer service orientation and interpersonal skills.
• Problem-solving and critical thinking capabilities.