Administration Officer

AL RUJUH GENERAL CONTRACTING EST; Al Khobar, Dammam; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading company in the contracting sector is seeking a skilled Administration Officer to manage office operations, ensuring efficiency and productivity across departments. The ideal candidate will have a Bachelor's degree in business administration, 1-3 years of experience, and proficiency in Microsoft Office. Responsibilities include coordinating meetings, maintaining filing systems, and supporting project management efforts. This role is suited for an organized and proactive individual who can thrive in a dynamic environment.

Qualifications

• 1-3 years of relevant office experience required.
• Proficiency in Microsoft Office for efficient operation.
• Ability to manage multiple tasks under tight deadlines.

Responsibilities

• Manage daily office operations and support project management efforts.
• Coordinate meetings, manage schedules, and facilitate onboarding.
• Maintain filing systems and oversee inventory of office supplies.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Problem-Solving

Education

Bachelor's degree in business administration or related field

Tools

Microsoft Office Suite

Job description

• Manage daily office operations, ensuring efficient workflow and timely completion of tasks across departments.
• Maintain and organize comprehensive filing systems for both electronic and hard-copy documents, facilitating quick access to vital information.
• Coordinate meetings and appointments, expertly managing calendars to optimize productivity and ensure no conflicts arise.
• Oversee office supplies inventory, proactively ordering necessary items and managing vendor relationships to ensure cost-effectiveness.
• Assist in the preparation of reports and presentations, utilizing strong attention to detail to ensure accuracy and professionalism.
• Handle correspondence and communications, both internal and external, with a high level of professionalism and discretion.
• Support project management efforts by tracking deadlines, deliverables, and resources, ensuring alignment with organizational goals.
• Facilitate onboarding processes for new employees, providing essential resources and guidance to help them acclimate successfully.
• Implement and monitor administrative procedures to enhance efficiency and promote a culture of continuous improvement.
• Serve as the first point of contact for visitors and clients, creating a welcoming environment and fostering positive relationships.

Desired Candidate Profile

• Bachelor's degree in business administration, management, or a related field to provide a solid foundation for administrative tasks.
• 1-3 years of relevant work experience in an office environment, showcasing familiarity with administrative processes and procedures.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and office management software to streamline daily operations.
• Strong organizational skills, with the ability to manage multiple tasks and prioritize effectively under tight deadlines.
• Excellent verbal and written communication skills, enabling clear and concise interactions with colleagues and external parties.
• Fluency in English is required; proficiency in a second language is a plus, enhancing communication with diverse stakeholders.
• Attention to detail and problem-solving abilities to identify issues quickly and implement practical solutions.
• Ability to work both independently and collaboratively within a team, fostering a supportive work environment.
• Strong interpersonal skills, with a focus on building relationships and maintaining professionalism at all times.
• A proactive and adaptable mindset, capable of embracing change and contributing positively to a dynamic work culture.

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