Administration Coordinator - KSA National (Talent Pool)

Serco; Riyadh; On-site; SAR 120,000 - 150,000; Full time

Job summary

A multinational organization seeks an Administration Coordinator based in Riyadh to support senior management through various administrative tasks. The ideal candidate should have at least 3 years of relevant experience, excellent language skills in English and Arabic, and proficiency in MS Office. Join Serco to be part of a diverse and inclusive workplace dedicated to employee well-being and professional growth.

Benefits

Competitive monthly pay and allowances

Comprehensive medical and life insurance

Annual airfare allowance for expatriates

Wellbeing programs for health

Opportunities for career growth

Qualifications

• Minimum 3 years experience in administration or related roles.
• Proficient in English and Arabic, both written and verbal.
• Experience in large-scale projects and commercial environments.

Responsibilities

• Schedule meetings, maintain records, and prepare reports.
• Manage administrative events and coordinate company events.
• Utilize SAP for purchasing coordination and maintain filing systems.

Skills

Communication

Organization

Multicultural Understanding

Time Management

Education

Bachelor's degree or High School Diploma in Business or Administration

Tools

MS Office

SAP

Job description

Administration Coordinator

Make a difference every day

We are a multinational organization with a global team of colleagues. In the Middle East, we operate in the Transport, Defence & Advisory sectors, delivering services in Asset Management, Customer Experience, Fire & Rescue, and Air Navigation Services. We are innovators, committed to redesigning and improving public services to fulfill our purpose of impacting a better future by "Bringing National Visions to Life".

Your Opportunity

Key Accountabilities

1. Interface with senior management within Serco and externally in a professional, effective manner.
2. Assist in scheduling meetings and appointments, maintaining files and records, updating data, and preparing correspondences and business reports.
3. Help prepare presentation materials, including proofreading and formatting documents, charts, tables, graphs, and plans.
4. Maintain soft copies of standard templates and formats for consistent documentation.
5. Distribute written correspondence and internal letters to relevant departments or individuals.
6. Create and maintain an efficient filing system aligned with Serco’s Management System.
7. Manage administrative events such as travel arrangements, preparing itineraries, coordinating hiring activities for senior management, and organizing meetings and group events.
8. Coordinate company events, ensuring smooth execution by managing location, menus, accommodation, and transportation.
9. Oversee general office administration of the client’s offices as assigned to Serco.
10. Utilize SAP as a Site Purchasing Coordinator (SRM, Trips, Petty Cash).
11. Work efficiently in a fast-paced environment to meet contractual deadlines.
12. Provide timely and effective administrative support as required.

Specific Requirements

1. Minimum of 3 years experience in administration, helpdesk, or call center roles.
2. Excellent command of English and Arabic, both written and verbal.
3. Good literacy and numeracy skills.
4. Degree holder or minimum high school diploma in business, management, administration, or related discipline.
5. Advanced proficiency in MS Office tools, especially Word, Excel, and Visio.
6. Proven experience working on complex, large-scale projects within a program or project management office.
7. Extensive knowledge of multicultural organizational dynamics and key internal and external personnel.
8. Relevant experience in a competitive, commercial environment focused on business development, growth, and customer service.

What’s in it for you?

At Serco, our core values drive everything we do, and we believe in fairly compensating our colleagues for their contributions. Our total reward package includes:

• Competitive monthly pay and allowances aligned with industry standards.
• Comprehensive medical and life insurance coverage.
• Leave benefits that promote work-life balance.
• Annual airfare allowance for expatriate colleagues.
• A supportive, safety-first work environment.
• Wellbeing programs supporting physical, mental, and emotional health.
• Opportunities for career growth and development within a global organization.

Join Us

Serco values diversity and inclusivity, fostering a culture of respect and equity. We are committed to equal employment opportunities and creating an environment where everyone can thrive. Join Serco and be part of a values-driven organization that invests in its employees’ development and well-being, offering a rewarding career.

Serco is dedicated to Zero Harm and ensuring the safety of all employees.