Administration Assistant

• Manage daily office operations by coordinating schedules, organizing meetings, and ensuring smooth communication between departments.
• Prepare and maintain accurate records, reports, and documentation, utilizing software tools to track data and enhance productivity.
• Assist in budgeting and financial tracking by processing invoices, managing expenses, and supporting the finance team with necessary documentation.
• Act as the first point of contact for clients and visitors, providing exceptional customer service and managing inquiries efficiently.
• Support human resources by organizing onboarding processes, maintaining employee records, and assisting with recruitment activities.
• Monitor office supplies and inventory levels, proactively ordering and restocking items to ensure the office runs smoothly.
• Facilitate effective communication within the team by coordinating internal announcements and maintaining an organized digital filing system.
• Conduct research and compile information for projects, presentations, and reports, ensuring all data is accurate and relevant.
• Assist in the planning and execution of company events, meetings, and workshops, ensuring all logistical details are attended to.
• Provide administrative support to senior management by managing their calendars, arranging travel, and preparing meeting agendas.

Desired Candidate Profile

• 2+ years of experience in an administrative role, showcasing a track record of efficient office operations and support.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management software, essential for daily tasks.
• Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.
• Excellent verbal and written communication skills, enabling clear interactions with clients, colleagues, and management.
• Attention to detail and a proactive approach to problem-solving, ensuring tasks are completed accurately and efficiently.
• Ability to work independently as well as collaboratively within a team, contributing to a positive workplace culture.
• Flexibility and adaptability to changing priorities and tasks, demonstrating resilience in a dynamic work setting.
• Fluency in English, with additional language skills considered an asset, enhancing communication with diverse clients.

Employment Type

• Full Time

Company Industry

• Construction
• Civil Engineering

Department / Functional Area

• Administration

Keywords

• Administrative Specialist
• Office Management