Admin support officer

H-E Parts; Dammam; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading technology company in Dammam is looking for an Administrative Assistant to handle office operations and provide excellent customer service. The candidate should possess a diploma in business administration and have 2-3 years of experience. Key responsibilities include coordinating office activities, managing visitor access, and ensuring compliance with regulations.

Qualifications

• 2-3 years of experience in administration.
• Proficiency in both spoken & written English.

Responsibilities

• Coordinate office activities and operations.
• Monitor visitor access and maintain security.
• Handle mail, calls, and deliveries.
• Organize meeting rooms and supervise transportation.
• Ensure compliance with internal regulations.

Skills

Excellent verbal and written communication

Customer service orientation

Problem solving

Education

Diploma or bachelor's degree in business administration

Job description

Location: Dammam, Eastern Region, Saudi Arabia

Job ID: R0105736

Date Posted: 2025-09-11

Company Name: HITACHI ENERGY LTD

Profession (Job Category): Administration & Facilities

Job Schedule: Full time

Remote: No

Job Description:

Overview

The opportunity

Attend to visitors and deal with inquiries on the phone and face to face. Supply information regarding the organization to the public, clients and customers. Provide an auxiliary service to a Business Unit, Division, Country or Group.

Your responsibilities

• Coordinating office activities and operations to secure efficiency and compliance to company policies.
• Monitor visitor access and maintain security awareness and coordinate with Security for the registration of the visitors and control inventory relevant to reception area.
• Receive and sort mail & fax and deliveries.
• Answer telephone, screen and direct calls and provide information where required.
• Take and relay shipments from DHL and TNT; supervise the activity of clinic and request the medical items and greet people entering organization.
• Direct people to correct destination and deal with queries from the public and customers.
• Schedule appointments for the visitors and monitor and maintain office equipment (Fax, copy machine).
• Tidy and maintain the reception area to keep visitors records and coordinate office activities and operations to secure efficiency and compliance with company policies.
• Regular check of Admin workflow; print each request and forward to the admin staff concerned for necessary action. Handle and control office supplies requisition in coordination with SCM.
• Handle canteen duties, organize with the suppliers of meals, distribute invoices for the canteen to adequate cost centers.
• Assisting the Reception area in attending and answering income calls and sending faxes.
• Implement accurate filing, documentation controls, archiving for Admin activities.
• Assist in checking the supplier invoices prior to the approval of the Admin Manager and Finance.
• Supervise the transportation requests and organize the drivers dispatch and supervise and request Kitchen Supplies.
• Coordination with the regional Admin staff when required and process of Individual Telephone Bill Payment.
• Arrangements of meeting rooms for the training event (snacks + Lunch) and support the business to arrange all events as well and receive and review for hotels invoices, rent-a-car invoices, compounds invoices.
• Case by case study for top confidential cases which referred by Hitachi management for evaluation.
• Prepare the monthly payment requests for canteen subs.
• Responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.
• Living Hitachi Energy core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background

• Diploma or bachelor's degree in business administration or equivalent work experience.
• Experience 2-3 years.
• Skill, excellent verbal and written communication, customer services orientation, problem solving skill.
• Proficiency in both spoken & written English language is required.

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