Admin Facility Lead

Cyberani by aramco digital; Dhahran Compound; On-site; SAR 60,000 - 100,000; Full time

Job summary

An established industry player is seeking an Admin Facility Lead to oversee operations and maintenance across multiple office locations. This role involves managing vendor relationships, ensuring safety compliance, and coordinating facility projects. The ideal candidate will possess strong organizational and leadership skills, with a background in facility management and a proactive approach to problem-solving. Join a dynamic team where your contributions will ensure a safe and efficient workplace, making a significant impact on the organization’s operational success.

Qualifications

• 6+ years of experience in facility management or office administration.
• Strong knowledge of health, safety, and regulatory compliance standards.
• Facilities Management certification preferred.

Responsibilities

• Oversee daily facility operations and maintenance schedules.
• Manage contracts with facility service providers and optimize costs.
• Ensure workplace safety protocols are implemented and adhered to.

Skills

Facility Management

Project Management

Problem-Solving

Vendor Negotiation

Health and Safety Compliance

Organizational Skills

Education

Bachelor’s degree in Business Administration

Facilities Management Certification (FMP)

Tools

Microsoft Office

Facility Management Software

Job description

The Admin Facility Lead is responsible for overseeing facility operations, maintenance, and administrative functions to ensure a safe, efficient, and well-maintained workplace across multiple office locations. This role includes vendor management, office logistics, safety compliance, and coordination of facility-related projects.

Responsibilities

1. Facility Management & Maintenance

• Oversee daily facility operations, ensuring smooth functionality of office premises
• Manage maintenance schedules for office equipment, HVAC, electrical, plumbing, and other infrastructure
• Coordinate office space planning and seating arrangements based on business needs
• Ensure compliance with safety, security, and regulatory requirements
• Develop and implement admin/facility policies
• Communicate facility-related policies and procedures clearly to employees

Vendor & Contract Management

• Manage contracts and relationships with facility service providers (cleaning, security, catering, maintenance, etc.)
• Negotiate terms and ensure vendors meet performance and service-level agreements
• Monitor facility-related expenses and optimize cost efficiencies

Office Administration & Logistics

• Supervise office supplies, asset management, and inventory control
• Handle procurement of office furniture, equipment, and other administrative necessities
• Oversee mailroom services, courier coordination, and document management

Health, Safety & Security Compliance

• Ensure workplace safety protocols are implemented and adhered to
• Liaise with security teams to ensure access control and emergency preparedness
• Conduct periodic facility inspections and address safety concerns proactively

Team & Stakeholder Coordination

• Collaborate with internal departments to support facility-related needs
• Lead and train admin/facility staff to maintain high operational standards
• Support HR and IT teams in onboarding new employees with workspace readiness

Minimum Requirements

• Bachelor’s degree in business administration, facilities management, engineering, or a related field. A relevant certification (e.g., Facilities Management Professional - FMP) is a plus.
• 6+ years of experience in facility management, office administration, or related role
• Project management skills
• Strong problem-solving and troubleshooting skills
• Strong knowledge of health, safety, and regulatory compliance standards
• Experience in vendor negotiations and contract management
• Excellent organizational and leadership skills with attention to detail
• Proficiency in Microsoft Office and facility management software
• Ability to multitask and work in a fast-paced environment
• Facilities Management certification (e.g., FMP, CFM, or similar) preferred