Admin Coordinator

TÜV SÜD; Riyadh; On-site; SAR 120,000 - 150,000; Full time

Job summary

A leading company in audit management seeks a professional for administration and travel coordination. The role encompasses managing logistics, vendor relations, and providing general office support, making it critical for smooth operational flows in audits across Saudi Arabia.

Responsibilities

• Manage audit planning and client coordination.
• Handle travel arrangements including bookings and visa processing.
• Support logistics and administrative tasks.

Skills

Administration management

Office coordination

Travel booking

Hotel booking

General administration

Petty cash management

Vendor management

Job description

Description

This position covers the following areas of expertise:

• Audit Planning
• Coordination with clients for audit schedule dates across all audits in KSA
• Vendor registration on PR/PO when required
• Follow-up on outstanding payments
• General office support
• Travel arrangements, bookings, and obtaining necessary approvals
• Printing, packaging, and dispatching certificates to customers
• Logistics management (arrangement of travel documents)
• Visa processing
• Flight ticket booking
• Travel insurance
• Hotel reservations
• Airport and local transportation arrangements
• Managing travel restrictions and related procedures
• Processing purchase requisition requests
• Preparing feasibility reports for jobs exceeding 70k
• Double-checking reimbursement forms of auditors, including receipts
• Processing invoices for technical experts and external vendors, including feasibility reports and expense approvals

Skills Required

Administration management, office coordination, travel booking, hotel booking, general administration, petty cash management, vendor management

Location

Riyadh, Saudi Arabia