Admin Assistant

About Us

Blue Ocean Corporation is a leading conglomerate and world leader in driving continuous growth and transformation across a multitude of industries and sectors. Our commitment to quality, innovation, and client satisfaction has propelled us to the forefront of the Consulting, Training and Conferences landscapes.

From our humble beginnings to our present status as a global market leader, we take pride in our global footprint, and the transformative impact we have had on industries.

With over 25+ years of excellence in accelerating careers and transforming organizations, we are a trusted partner for our B2B and B2C clients.

Job Description

• Provide administrative and operational support to the sales team, ensuring seamless coordination between clients, trainers, and internal teams.
• Handle incoming and outgoing couriers, ensuring timely dispatch and tracking of documents, training materials, and essential packages.
• Maintain and update internal databases and CRM systems, ensuring accurate and up-to-date information regarding their skills, certifications, and availability.
• Assist in processing sales orders related to training sessions, ensuring proper documentation, follow-up, and timely execution.
• Prepare training schedules, contracts, proposals, and reports using MS Office (Excel, Word, PowerPoint, Outlook).
• Ensure timely follow-up on client requests, quotations, and feedback, ensuring a high level of customer satisfaction.
• Organize and maintain all relevant sales and trainer-related documentation, ensuring it is easily accessible for future reference.
• Ensure all trainer and client interactions, schedules, and feedback are accurately recorded in the CRM system to streamline operations.

Requirements

• Bachelor’s degree in Business Administration, Marketing, or a related field is preferred.
• Bilingual proficiency in Arabic and English (both written and verbal) is a plus.
• Proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook) is essential.
• Experience with CRM software (e.g., Salesforce, Zoho) is a plus.
• 2-3 years of experience in admin coordination, or administrative roles are mandatory.
• Strong organizational and multitasking abilities with great attention to detail.
• Excellent communication and interpersonal skills for handling clients and vendors.
• Ability to manage time effectively and handle competing priorities.

Benefits

• Employment Visa
• Medical Insurance
• Annual Air Ticket (Home Country)