Admin Assistant

Arab National Bank; Riyadh; On-site; SAR 20,000 - 30,000; Full time

Job summary

A leading company in Saudi Arabia is seeking an administrative support professional to provide secretarial and logistical assistance to the project management team. Responsibilities include organizing documents, managing communications, and facilitating staff logistics. Ideal candidates are proficient in MS Office, possess strong organizational and communication skills, and can handle multiple tasks efficiently.

Qualifications

• Good using MS office with suitable typing speed.
• Excellent organizational skills required.
• V. Good command of English.

Responsibilities

• Provide secretarial and administrative support to the PM and/or Function.
• Maintain and update filing systems and respond to client inquiries.
• Handle logistics for the transportation of technical staff.

Skills

MS Office

Organizational Skills

Communication

Interpersonal Skills

Negotiation Skills

Analytical Skills

Team Player

English Proficiency

Job description

- Provide secretarial and administrative support to the PM and/or Function for the typing, preparation, and compilation of reports and proposals.

- Develop and maintain the filing system for the company.

- Prepare the stationary request and ensures regular availability of stationary.

- Follow-up on the on the issued and pending invoices, expenses, advances and other related minor accounting issues and communicates to the Finance Function for approval.

- Maintain and update a telephone list of the technical staff’s numbers and allocates them whenever needed.

- Undertake all the logistics to facilitate the transportation of the technical staff to the customer site.

- Undertake the assigned call handling duties (as described in the Call Handler’s job description).

- Handle travel logistics for Project team members.

- Submit required reports regularly and per request.

- Order Entry and Follow-up on Company Systems


- Respond to client inquiries, referring them to the appropriate concerned person.

- Give immediate feedback for the assigned tasks results.

- Send/Receive Faxes and other external communications

Skills

- Good using MS office and suitable typing speed

- Excellent organizational skills

- Good communication, interpersonal and negotiation skills.

- Good relationship building and excellent team player.

- Good analytical skills.

- V. Good command of English