Admin Assistant

OCS; Jeddah, Makkah Al Mukarramah; On-site; SAR 120,000 - 150,000; Full time

Job summary

A leading company seeks an Administrative Assistant to support Operations in Jeddah. The role involves managing financial records, overseeing petty cash transactions, and ensuring timely reporting. Qualified candidates should hold a bachelor's degree and possess excellent command of MS Office, as well as fluency in Arabic and English. Experience in a similar role is essential.

Qualifications

• Educational qualifications: Bachelor's degree in Business Administration or equivalent.
• Experience: 2-3 years in administrative/accounting roles.
• Language skills: Fluency in English and Arabic.

Responsibilities

• Support Operations department with administrative tasks.
• Maintain petty cash records and submit reports.
• Raise and follow up on expense invoices.

Skills

MS Office

Excel

Communication

Education

Bachelor's Degree in Business Administration

Tools

Databases

Spreadsheets

Job description

Job Summary

• Support the Operations department in terms of site-related Administrative tasks.
• Have an up to date and on-hand record of petty cash/business advance/site expense detail related to all PP Sites/Employees.

Key Accountabilities

• Raise, follow-up, and close all required LPOs for PP Sites operation and submit weekly reports to management for all purchases by site.
• Posts Overtime for all Staffs in all regions on OT Database.
• Requests the Site expenses / petty cash advance for all PP Sites and Employees whenever required by raising advance request on database and follow up with F&A until the amount is received at site.
• Maintains the record of all petty cash advances issued for PP Sites and employees and submit reports on a monthly basis to the Operations Manager for review.
• Follow up and receive expense invoices from all PP sites, prepare summary, arrange approval and Submit to F&A for reimbursement.
• Follow up with F&A staff for any cash-related issues for PP Sites and ensure there are no delays in the process of reimbursement and settlement of cash transactions.
• Follow up and close all Expense Reports on system against all Business advances issued to PP staff, and have such records for each individual employee for future reference.
• Follow up and receive all invoices for diesel supply from the vendors, and process the invoices upon receiving confirmation of diesel receipts on sites.
• Raise all necessary Leave forms, PSRs, HDR, SAP and other personal requests for PP Sites staff whenever required.

Knowledge, Skills and Aptitude

• Educational Qualifications & Certifications: Bachelor's Degree in Business Administration or equivalent qualification.
• Knowledge: Excellent command of MS Office, especially Excel and PowerPoint.
• Technical Skills: Proficiency with office software programs, including spreadsheets, databases, word processing, and graphic presentation software.
• Language Skills: Fluency in both English and Arabic with good communication skills, both written and verbal
• Experience: Minimum 2-3 years of experience in a clerical capacity, including administrative/accounting jobs.

“Zahid Group is committed to creating an inclusive workplace that empowers individuals with disabilities and everyone to thrive.”