Admin Assistant

Retal Urban Development Company; Eastern Province; On-site; SAR 60,000 - 80,000; Full time

Job summary

A leading company in Saudi Arabia is looking for an Administrative Assistant to provide comprehensive support across various tasks including communication, organization, and office management. The role demands a candidate with strong administrative skills, experience in handling confidential information, and fluency in Arabic and English. You will coordinate office procedures, assist senior managers, and oversee junior staff in a busy administrative environment.

Qualifications

• Minimum of 3 years experience as Administrative Assistant.
• Fluent command of Arabic and English languages.

Responsibilities

• Responsible for a variety of administrative duties including filing, answering calls, and organizing travel arrangements.
• Manage sensitive information and prepare presentations and reports.

Skills

Office administration procedures

Advanced in Computer

Teamwork

Communication

Able to work under pressure

Flexibility and Adaptability

Excellent in Arabic/English (Spoken and written)

Education

Bachelor's degree in Business Administration

Job description

Bachelor of Business Administration(Management)

Nationality

Any Nationality

Vacancy

1 Vacancy

Job Description

Position Summary:

Administrative Assistant role is to provide administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.

Primary Duties & Responsibilities:

• Carrying administrative duties such as filing, typing, copying, binding, scanning etc.
• Organizing travel arrangements for senior managers.
• Writing letters and emails on behalf of other office staff.
• Processing expenses sheets and invoices.
• Preparing presentations and regular and non-regular reports.
• Covering the reception desk when required.
• Provide information to internal colleagues or external enquirers.
• Handling sensitive information in a confidential manner.
• Taking accurate minutes of meetings.
• Coordinating office procedures.
• Relying to email, telephone or face to face enquiries.
• Develop and update administrative systems to make them more efficient.
• Receiving, sorting and distributing the post.
• Answering telephone calls and passing them on.
• Managing staff appointments.
• Oversee and supervise the work of junior staff.
• Coordinating repairs to office equipment.
• Greeting and assisting visitors to the office.
• Photocopying and printing out documents on behalf of other colleagues.
• Handle any task assigned by direct manager.
• Under take any other ad-hoc duties as required.
• Organize and schedule meetings and appointments.
• Develop and update administrative systems to make them more efficient.

Skills:

• Office administration procedures.
• Advanced in Computer
• Teamwork
• Communication
• Able to work under pressure
• Flexibility and Adaptability
• Excellent in Arabic/English (Spoken and written)

Experience and Qualification:

• Bachelor s degree in Business Administration.
• Minimum of 3 years experience as Administrative Assistant.
• Fluent command of Arabic and English languages

Company Industry

Department / Functional Area

• Administration

Keywords

• Admin Assistant

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