Personal Assistant to Head of Group Communications and Corporate Affairs (all genders)

Personal Assistant to Head of Group Communications and Corporate Affairs (all genders)

Working with us means believing in the future; in the great people who are shaping it together every day and in the wide-ranging career paths it opens up. #believeinyourself

Erste Group was founded in 1819 as the first Austrian savings bank and today it is one of the largest banking groups in Central and Eastern Europe (CEE). As an attractive employer, Erste Group offers interesting career opportunities in an international environment.

We are seeking a highly organized and proactive Personal Assistant to support the Head of Group Communications and Corporate Affairs. The ideal candidate will manage administrative tasks, coordinate meetings, handle office management duties, support controlling activities, assist in personnel matters, and organize travel arrangements. The role also includes supporting and organizing large events.

The role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. Additionally, the candidate must possess strong project management skills and be capable of interacting with C-Suite executives and local and international stakeholders. Strong verbal and written skills in German and English are key.

Your Tasks

1. Mail, Meeting and Event Coordination, Travel Organization:

• Prepare and prioritize mail according to relevance and urgency criteria, including from various stakeholders such as the media
• Ensure timely response & provision of feedback to received mail
• Manage the schedule and agenda of the Head of Group Communications and Corporate Affairs
• Support in researching and collecting relevant information and data related to business
• Act as a contact person for all internal and external communications relating to the department
• Support with organizing business travels & prepare refund claims for travel costs

1. Organize and support in organizing large events:

• Support in managing events, timelines and budgets
• Coordinate with internal teams and external vendors
• Identify and secure event venues and negotiate contracts
• Coordinate transportation and accommodation for event attendees and speakers
• Manage the event staff
• Monitor event budgets, track expenses & ensure cost-effective solutions
• Prepare financial reports & ensure all expenses are documented and reconciled

1. Support in Personnel Matters and Controlling:

• Organise appraisal processes and schedules
• Team meetings and communication rhythms
• Support in controlling, tracking, and reporting unit costs, invoices, and reimbursement activities in SAP or other systems
• Keep an eye on department budget

Your Background

• Qualifications:

• Proven experience as a Personal Assistant or in a similar role
• Excellent organizational and time management skills
• Strong communication skills, both written and verbal
• Proficiency in MS Office and familiarity with SAP or similar systems
• Ability to multitask and prioritize daily workload
• Discretion and confidentiality
• Excellent German and English language skills; proficiency in any CEE language is a plus

• Skills:

• Attention to detail and problem-solving skills
• Ability to work independently and as part of a team
• Strong interpersonal skills and the ability to build relationships with stakeholders
• Business and project management skills

• Soft Skills:

• Driven, proactive, thoughtful, and diplomatic
• Loves working within a team

Our Offer

• We offer further personal and professional development options through internal/external trainings
• Discover and enjoy the benefits of Erste Group
• The minimum wage for this full-time position in accordance with the collective agreement with complete fulfillment of the functional profile is EUR 44.860,-- gross per year. But this is just a formality - we would be happy to talk about your actual salary in person!
• We offer our employees the opportunity to divide their hours between working from home and at the office.
• We consider the diversity of our employees as key to innovation and success. As employer we are proud to offer everyone equal chances, irrespective of age, skin colour, religious belief, gender, sexual orientation or origin.