International Management Assistant (all genders)

International Management Assistant (all genders)

Group Management

Vienna FREQUENTIS AG | Full-time

FREQUENTIS Group, headquartered in Vienna, is an international supplier of communication and information systems for control centres with safety-critical tasks. With over 500 customers across 150 countries and more than 45,000 workstations, we are trusted for our know-how and proven experience. Our Group Management provides the foundation for the management, development, and growth of the company, supporting the board and global business units in implementing corporate strategy, handling legal matters, integrating new companies, and organizational development. Due to close collaboration with various departments like Group Finance, HR, and Strategy, there are ample opportunities to gain diverse experiences and develop professionally within the company.

Key Tasks

As an International Management Assistant, you will support experienced managers from Group Management and senior managers across the organization in their diverse tasks, including:

1. Preparing, following up, and executing meetings, workshops, and events, including documentation.
2. Acting as a central communication hub, ensuring smooth administrative processes such as appointment scheduling and travel management.
3. Visualizing complex topics and maintaining documents and spreadsheets using MS Office tools, including AI features.
4. Supporting international projects and contributing to process optimization.
5. Providing on-site support for companies and projects as needed.

Key Qualifications

• Master’s degree or equivalent education.
• 2-3 years of experience in an international top management or board environment.
• Proactive, self-motivated work style with the ability to work independently.
• Strong service orientation and multitasking skills.
• Quick understanding, process analysis, and visualization skills.
• Project management and presentation skills are advantageous.
• Interest in different cultures.
• Fluent in German and English.
• Expertise in MS Office, including TEAMS, SharePoint, PowerPoint, and Excel; interest in new technologies like Copilot is welcome.

Our Values

With around 2,400 employees, we are committed to creating a safer world through innovation and technology. Our culture emphasizes fairness, trust, mutual respect, and diversity. We offer fair working conditions, work-life balance, and equal development opportunities, focusing on long-term employment and knowledge retention.

Working at Frequentis

Enjoy long-term career opportunities, flexible working models including home office, personalized IT equipment, public transport tickets, parking, meal allowances, remote work reimbursement, sabbaticals, onboarding programs, and professional development initiatives. Learn more on our career website.

Salary

The position offers a minimum gross annual salary of EUR 42,592 (based on a 38.5-hour week), with additional market-based overpayment depending on qualifications and experience.

Our Culture

We value tolerance, courage, curiosity, and a positive error culture, fostering a supportive working environment. Join us to help make the world a safer place. Apply now with our CV parsing tool for a quick application process.

At Frequentis, we don’t just innovate—we create wonder to make the world safer. Learn more about our career awards and initiatives.