Executive Assistant (f/m/d)

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Job Title: Executive Assistant (f/m/d)

Date: 6 Jul 2025

Department: Legal Office

Full-time/Part-time: Full-time

Location:

Vienna, AT, 1100

Application Deadline: Open until filled

The Executive Assistant will play a key role by ensuring the effective functioning of the Legal Office by providing comprehensive administrative support to the General Counsel and the legal team. This role requires a high level of discretion, excellent organizational skills, and the ability to manage multiple tasks efficiently. The ideal candidate will have experience in a legal or academic environment and possess strong communication and interpersonal skills.

Executive administrative responsibilities include schedule management for the General Counsel, coordination of team travel, and oversight of the Legal Offices in both Budapest and Vienna. The role also involves expense processing, monthly budget reporting, and acting as a liaison to the broader university community. Additional tasks include conducting research, supporting cultivation events, and contributing to internal and external communication efforts. The Executive Assistant also provides project support for ongoing and new initiatives, such as policy reviews and updates.

Duties And Responsibilities

• Cooperates and coordinates projects with other units
• Takes care of website functions and social media profiles
• Works in the designated database (UIS, SITS, Nexon, SAP, etc), enters data and updates records
• Submits reports and prepares presentations/proposals as assigned
• Acts as budget administrator (or administers budgets), Manages staff expense requests, Assists in purchase orders and invoicing
• Supports the budget holder in the planning process and in tracking year-to-date spending.
• Organizes events
• Handles common email account
• Manages agendas/travel arrangements/appointments
• Research for and creation of high-level briefings, correspondence, and proposals.
• Responsibility for departmental digital media, including content creation and online community engagement.
• Manage database subscriptions and annually evaluate available tools.
• Regularly evaluate and improve upon systems once implemented and provide input into the budget planning and monitoring process.
  
  

Qualifications

• Bachelors degree or equivalent
• Experience with SAP preferred.
• 3-5 years demonstrated work experience in a similar position is required
  
  

What We Offer

We offer a competitive salary starting from EUR 42,000 that is commensurate with experience as well as a dynamic and international environment.

To view our benefits, please visit our Career site here.

How To Apply

To apply, please submit a CV and cover letter on our career portal.

CEU is strongly committed to the promotion of gender equality and equal opportunities within our institution. Previous training, work experience and/or engagement with matters of equality, diversity and inclusion at the organizational level will be an asset.

Central European University does not discriminate on the basis of—including, but not limited to—race, color, national and ethnic origin, religion, gender and sexual orientation in administering its educational policies, admissions policies, employment, scholarship and loan programs, and athletic and other school-administered programs.

About CEU

One of the world’s most international universities, a unique founding mission positions Central European University as both an acclaimed center for the study of economic, historical, social and political challenges, and a source of support for building open and democratic societies that respect human rights and human dignity. CEU is accredited in the United States and Austria, and offers English-language bachelor's, master's and doctoral programs in the social sciences, the humanities, law, environmental sciences, management and public policy. CEU enrolls more than 1,400 students from over 100 countries, with faculty from over 50 countries.

In 2019, CEU relocated from Hungary to Austria as the Hungarian government revoked its ability to issue US-accredited degrees in the country. As a result, CEU offers all of its degree programs in Vienna, Austria; and retains a non-degree, research and civic engagement presence in Budapest, Hungary, through its CEU Democracy Institute, the Institute for Advanced Study, the CEU Summer University and The Vera and Donald Blinken Open Society Archives (OSA), and its Hungarian language public educational programs and public lectures.

For more information, please visit https://www.ceu.edu/.

Requisition ID: 844

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Higher Education

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