Pipeline - Business and Operational Support Staff

Job Description - Pipeline - Business and Operational Support Staff (PIP_044)

Job Description

Pipeline - Business and Operational Support Staff - ( PIP_044 )

Organization

Organization

: MTHR-HR Services

Primary Location

Job Posting

Job Posting

: 2025-05-21, 1:26:45 PM

Closing Date

Closing Date

: 2025-07-21, 9:59:00 PM

Are you results-driven, decisive, and client-focused? Do you bring three or four years of experience in business operations, administrative coordination, or team support?
Are you ready to contribute to impactful work processes and projects in a high-performance, international environment?

The IAEA is hiring for multiple short-term roles in the business and operational support area. We’re looking for General Service team members who are collaborative, thrive in fast-paced settings, take ownership of their responsibilities, and bring precision and initiative to their work.
If you're motivated to make a real impact and support us to advance the safe and peaceful use of nuclear technologies, we encourage you to apply.

Join the IAEA and help shape the future of global nuclear cooperation. Develop your capabilities, expand your international experience, and be part of a mission that matters.

Organization: IAEA – various offices
Location: Primarily Vienna; some roles may be based in Seibersdorf, Austria.

Organizational Context

The IAEA is recognized globally as the “Atoms for Peace and Development” agency within the United Nations system. It is a hub for international cooperation in the nuclear field, driving innovation, accountability, and progress.
With a diverse team of around 2,500 professionals from more than 100 countries, the IAEA is a dynamic workplace for individuals who are ready to lead, solve problems, and deliver results.

Purpose

We are currently building a roster of qualified candidates for short-term G3 (requires 3 years of relevant experience) and G4 (requires 4 years of relevant experience) level roles in administrative and business operations.
These positions are integral to team performance, supporting the smooth execution of key functions and ensuring alignment across operations.

Key Responsibilities

As part of the business and operational support team, your role may involve:

• Contribute to the preparation and drafting of briefings, reports, and other documents, developing data visualizations and drafting presentations.
• Editing, proofreading, and reviewing official correspondence and technical content in line with established rules and regulations
• Support the operational logistics for events, missions, and high-level meetings, coordinating travel, accommodation, and documentation with precision.
• Providing overall support to core project and program functions, including financial monitoring, budgeting, database management, and reporting.
• Ensuring effective communication, to track status and workflow processes, document control, and knowledge transfer.

Skills and Attributes

The ideal candidate will:

• Communicate with clarity and purpose.
• Demonstrate strong organizational discipline and attention to detail.
• Take initiative and ownership of outcomes.
• Prioritize client needs and operational goals.
• Solve problems independently whilst working collaboratively towards team success.

Qualifications

• Be currently a legal resident in Austria and have a valid work permit.
• Completed secondary education.
• A minimum of three years of relevant experience in business, administrative, or operational support.
• Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
• Experience in an international or multicultural environment is a strong asset.
• Administrative skills test to IAEA standard may be part of the selection process.

At IAEA, we value collaborative communication, teamwork skills, and the ability to work effectively among people of different national and cultural backgrounds with respect for diversity. In this role, you will have the opportunity to work in a dynamic environment where attention to detail and accuracy are essential.

We encourage applicants to submit their applications as soon as possible, as they will be screened and evaluated regularly before the deadline. Please note that your education records and employment history will be verified. We use testing and interviewing as part of our selection process.

Remuneration

The IAEA offers an attractive remuneration package, including a tax-free net base salary. The grade of the assignment will determine the remuneration level.

In line with current IAEA rules and regulations, selected candidates for this type of assignments can be considered for a maximum period of two years on aggregate service.

Registration within the pipeline does not constitute any formal obligation on the side of the IAEA to offer any type of employment. The IAEA retains the discretion not to make any appointment to this pipeline, or to make an appointment with a modified job description than indicated above.

Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person’s race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.

The IAEA is committed to gender equality and to promoting a diverse workforce.

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity , Professionalism and Respect for diversity .The IAEA retains the discretion not to make any appointment to this pipeline, or to make an appointment with a modified job description than indicated above.