Office management associate

An Amazing Career Opportunity for an Office Management Associate!

Location: Graz, Austria

Job ID: 40787

Who are we?

HID powers the trusted identities of the world’s people, places, and things, allowing people to transact safely, work productively, and travel freely.

We are a high-tech software company headquartered in Austin, TX, with over 4,500 worldwide employees. Check us out here: www.hidglobal.com and https://youtu.be/23km5H4K9Eo

As our Office Management Associate, you’ll support HID’s success by:

• Managing front office operations
• Assisting in document preparation, filing, and maintaining office databases
• Cooperating with vendors, building management/owners, and service providers
• Coordinating requests and orders with suppliers and HID Global partners
• Welcoming visitors and assisting with accommodation bookings if needed
• Supporting employee onboarding processes
• Organizing and coordinating company events, conferences, training sessions, and meetings
• Handling emails and mail distribution
• Managing shipment of packages
• Coordinating internal communications and announcements
• Managing purchases, monitoring deliveries, and classifying invoices
• Supporting HR in administrative tasks
• Fleet management for Germany and Austria

Your Experience and Background include:

• Ongoing university degree in a related field or equivalent education
• Experience as an office assistant or in a related field is a plus
• Proactive attitude and can-do mindset
• Strong organizational skills
• Independent and detail-oriented work approach
• Excellent time management and prioritization skills
• Strong communication and teamwork abilities
• Discreet with knowledge of GDPR regulations
• Comfortable in a tech-savvy environment
• Proficiency in German and English, both verbal and written

What we can offer you:

• Competitive salary and rewards
• Benefits and annual leave promoting work-life balance
• Inclusive and vibrant company culture
• Career development opportunities and resources
• Be part of a global organization pioneering access solutions

Why apply?

• Empowerment: Work in a flexible, global team environment, with opportunities to learn and grow. We encourage applications from candidates who meet most of the skills and experience requirements.
• Innovation: Embrace challenges and drive change. Open to flexible work arrangements, job sharing, or part-time roles.
• Integrity: Results-oriented, reliable, and authentic. We value diversity, inclusion, and mutual respect.

HID is committed to diversity, equity, and inclusion. We welcome applications from all backgrounds and experiences. For accommodations, contact accommodations-ext@hidglobal.com.

We make it easier for people to get where they want to go! HID technology is behind billions of interactions globally, helping create verified, trusted identities for seamless access.

Join our HID team and be part of the ASSA ABLOY Group, with 63,000 colleagues worldwide. We support career growth locally, regionally, or internationally, and value diverse perspectives.