Systems and Governance Coordinator

Mekdam Technical Services; Doha; On-site; QAR 120,000 - 240,000; Full time

Job summary

A leading technical services company in Qatar seeks a Systems and Governance Coordinator to manage engineering systems and coordination tasks. The role includes overseeing the engineering change management process, coordinating with stakeholders, maintaining engineering documentation, and developing training programs for staff. Candidates should have a Bachelor's degree in Engineering or Information Systems, alongside 4 years of relevant experience in the oil and gas industry. This position offers opportunities for professional growth and collaboration with diverse teams.

Qualifications

• 4 years' experience in engineering, operations, or maintenance in the oil and gas industry.
• Knowledge of regulatory requirements and industry standards.
• Knowledge of MOC, TMS and deviation management systems.

Responsibilities

• Conduct administration and coordination of engineering systems.
• Coordinate Plant Change Committee meetings.
• Update engineering systems reporting Database.
• Maintain Tag Management System (TMS) and equipment numbering procedures.
• Collaborate with SMEs for specification development based on standards and lessons learned.
• Coordinate PCC meetings and manage change request workflows in MOC.
• Update engineering systems reporting database and KPI reports.
• Support BCP and IT Demand Plan for the department.
• Develop training requirements for engineering systems and provide training.

Skills

Engineering change management

Coordination and administration

Stakeholder management

Technical documentation management

Education

Bachelor's degree in Engineering or Information Systems

Job description

About the job Systems and Governance Coordinator

Key Job Accountabilities - I

• Conduct administration, coordination and maintenance of all Engineering systems (MOC, TMS, EDR etc) for the Client operated facilities and support governance of the different activities in Facilities and Disciplines Engineering Department.
• Coordinate with all the stakeholders of engineering Management of Change (MOC) tasks ensuring compliance to the Company policies and procedures. Coordinate system management, maintenance and administration to ensure continuous application of engineering MOC system as an effective tool to support the Engineering change management process across the Company.
• Maintain and conduct administration the Tag Management system (TMS) to ensure continuous application of TMS system as an effective tool to support the tag numbering and management across the company. Develop and maintain the equipment numbering procedure for Client facilities.
• Coordinate with Subject Matter Experts (SMEs) for specification development and improvement based on updated industry standards, ExxonMobil GPs, Shell standards, failure analysis recommendations, applicable regulatory requirements and lessons learned from similar industries.
• Maintain and support administration of the electronic Engineering Deviation Request system to handle all engineering deviations in Client operated facilities.

Key Job Accountabilities - II

• Coordinate Plant Change Committee (PCC) meetings for review/approval of change request for initiation and plan projects and make investment decisions (PPMID), preparation of agenda, distribution of meeting outcome and completion of workflow tasks in MOC system.
• Update the engineering systems reporting Database, enhance the reporting functionality, issue periodic KPI report to all the stakeholders. Conduct administration and coordination of the Technical Authority framework for the Client operated facilities.
• Coordinate with F&DE division managers for the update of the F&DE department risk register and audit items management. Review the policy and procedures relevant to F&DE department and agree on the assigned criticality.
• Coordinate the Business continuity plan (BCP) and IT Demand Plan for the Facilities and Discipline engineering department.
• Develop Engineering systems training requirements for company personnel to ensure the process is understood and adhered to by all stakeholders. Provide training to managers and supervisors; develop training plans for all users according to their role requirement while using Engineering systems.

Qualifications

• Bachelors degree in Engineering or Information Systems, or Information Sciences.

Knowledge and/or Experience

• 4 years' experience in engineering, operations, or maintenance in the oil and gas industry.
• Knowledge and understanding of the engineering change management process, specifications & standards, procedures and technical document management.