Support Staff / Admin

Parsons; Qatar; On-site; QAR 60,000 - 90,000; Full time

Job summary

Parsons is seeking a highly organized Support Staff / Admin in Qatar to provide administrative and clerical support to ensure smooth office operations.

The ideal candidate holds a diploma and at least 10 years of relevant experience, including 5+ years with EDMS (Primavera Contract Management), strong Microsoft Office skills, and fluent English; Arabic is highly desirable.

Qualifications

• Diploma or specialized training required.
• At least 10 years of relevant experience with a minimum of 5 years using EDMS (Primavera Contract Management).
• Extensive experience in document control across project lifecycle using Primavera/EDMS.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Fluent in English (written and spoken); Arabic desirable.

Responsibilities

• Provide general administrative and clerical support to ensure smooth office operations.
• Manage office supplies and ensure equipment is well-maintained.
• Maintain filing and document control systems (physical and digital).
• Prepare, distribute, and file project-related documents and reports.
• Coordinate office activities to meet project deadlines.
• Produce documents and reports with MS Office.
• Operate EDMS, track and manage project documents.

Skills

English fluency

Attention to detail

Organizational skills

Communication skills

Multitasking

Education

Diploma or specialized training

Tools

Primavera Contract Management

EDMS

Microsoft Office

Job description

In a world of possibilities, pursue one with endless opportunities. Imagine Next!At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what’s possible.

Job Description:

Support Staff / Admin

Qatar

Parsons is seeking a highly organized and detail-oriented Support Staff / Admin to join our team! In this role, you will be responsible for providing administrative and clerical support to ensure the smooth and efficient operation of office procedures and systems.

What You'll Be Doing:

• Providing general administrative support, including scheduling meetings, preparing reports, and handling correspondence.
• Managing office supplies and ensuring that office equipment is well-maintained.
• Maintaining filing and document control systems (both physical and digital) for the effective organization and retrieval of information.
• Assisting in the preparation, distribution, and filing of project-related documents, reports, and correspondence.
• Coordinating office activities and ensuring tasks are completed on time, in alignment with project deadlines.
• Using Microsoft Office applications to produce documents, presentations, spreadsheets, and reports.
• Assisting with the maintenance and operation of the electronic document management systems (EDMS), ensuring proper tracking and management of project documents.
• Organizing project-related documentation and ensuring documents are easily accessible when required.

What Required Skills You'll Bring:

• Diploma and/or specialized training from an accredited University, as approved by the Engineer.
• At least 10 years of relevant experience, including a minimum of 5 years using EDMS (preferably Primavera Contract Management).
• Extensive experience in document control throughout the project lifecycle, from initiation to close-out phases, using computer-based systems (Primavera Contract Management/EDMS).
• Strong proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Fluent in English, both written and spoken, with excellent communication skills.
• Computer literate with strong administrative and organizational skills.
• Preferably, at least 3 years of experience working in the Gulf region.
• Fluency in Arabic (both written and spoken) is highly desirable.

What Desired Skills You'll Bring:

• Strong attention to detail with a solid track record of maintaining accurate records and documentation.
• Ability to handle multiple tasks, prioritize effectively, and meet deadlines under pressure.
• Strong problem-solving and organizational skills to manage and track documents efficiently.
• Ability to maintain a positive and proactive attitude while working in a fast-paced environment.
• Strong interpersonal skills and the ability to work collaboratively with various team members.

Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.