Senior Procurement Officer

Aspire Academy; Qatar; On-site; QAR 400,000 - 600,000; Full time

Job summary

Join a dynamic team as a Senior Procurement Officer, where your expertise will drive excellence in procurement strategies and operations. This role is pivotal in ensuring compliance, managing supplier relationships, and optimizing procurement processes to support a vibrant community of student-athletes. You will work in a fast-paced environment, collaborating with various departments to ensure that procurement practices align with organizational goals. If you are passionate about making a difference and thrive under pressure, this is the perfect opportunity for you to contribute to the success of aspiring champions.

Qualifications

• 5-7 years of procurement experience, with 2-3 years in a similar role.
• Strong understanding of procurement strategies and quality management.

Responsibilities

• Develop procurement practices to ensure compliance and cost-effectiveness.
• Oversee procurement activities and manage supplier relationships.

Skills

Negotiation Skills

Relationship Management

Attention to Detail

Problem-Solving Skills

Decision-Making Skills

Team Building Skills

Communication Skills

Time Management

Education

Bachelor's Degree

Postgraduate Studies

Tools

Procurement Management Systems

Budgeting Software

Job description

Job Description – Senior Procurement Officer

ASPIRE Academy - We are world-class in our pursuit of Sports excellence

Your expertise will help us reach our goals

At Aspire, we develop well-educated sports champions. We foster Qatar society by realizing a healthy, active lifestyle. As a Senior Procurement Officer, you will support the procurement & contracts Section in its procurement activities with proper planning in order to achieve the goal in line with AZF policy and procedure in order to ultimately contribute to the education of students to the highest possible standard so that they will become leaders in their community and champions in life.

You are: able to develop and ensure the implementation of a robust procurement strategy that supports the business objectives, in line with AZF standards and best practices.

We are:a highly regarded team of professionals who love challenges and working under pressure in a fast-paced, highly collaborative and athletes-focused environment.

Together we’ll beA passionate team. We will synergize with a great commitment to excellence and the well-being of our student-athletes and be able to create and deliver high-performance support services and environments to prepare athletes and coaches for international competition and able to create and deliver high-performance support services and environments to prepare student-athletes academically.

What will you do - Main responsibilities:

We are looking for a highly motivated and dedicated, full-time, Senior Procurement Officer. This is primarily an applied position with a background in procurement and contracts, its strategies, policies, procedures and budgeting as well as supplier selection, negotiations, relationship management, goods receipt and storage management, supplier data management, payment approvals and its overall operations management. The candidate must be able to provide analysis, evaluation, and intervention strategies to manage the procurement and contracts activities of the organization.

• Develop Procurement Practices – Establish internal procurement procedures to ensure cost-effectiveness and compliance.
• Budget & Financial Performance Monitoring – Track and manage procurement budgets to prevent overspending.
• Manage Procurement Activities – Oversee procurement processes, ensuring end-user needs are met efficiently.
• Evaluate Supplier & Procurement Requests – Analyze requests, quotations, and supplier data to select the best vendors.
• Liaise with Department Heads – Consult with department heads before processing procurement requests.
• Supplier Relationship Management – Maintain good supplier relationships and lead negotiations for better terms.
• Conduct Major Negotiations – Facilitate negotiations through committees rather than individuals.
• Contract Management – Handle all contract-related tasks, including RFPs, bidding, evaluations, and follow-ups.
• Monitor Contract Performance – Track variances in contract execution and take corrective measures.
• Ensure Proper Contract Implementation – Oversee contract execution to guarantee quality and timely delivery.
• Approve Payments – Verify supplier payments based on agreed terms and conditions.
• Manage Goods Receipt & Storage – Coordinate with store and end-users to ensure accurate delivery.
• Maintain Supplier Database – Keep an updated supplier list for efficient procurement processing.
• Oversee Day-to-Day Procurement Operations – Encourage teamwork, documentation control, and systematic record-keeping.
• Coordinate Internal & External Meetings – Arrange vendor and internal meetings as needed.
• Ensure Compliance with Policies & Legal Framework – Work with legal, finance, and relevant departments to ensure compliance.
• Monitor Service Delivery & Performance – Track vendor performance and ensure timely service delivery.
• Ensure Proper Documentation & Reporting – Maintain procurement records, monitor contracts, and submit timely reports.

Qualifications and requirements:

• 5-7 years of related experience of which a minimum of 2-3 years should be in a similar position/responsibility, preferably in a similar industry.
• Qatari
• Bachelor’s Degree or equivalent.
• Post graduate studies in the same line of industry is preferable.
• Proficient in quality management and procurement strategy.
• Strong understanding of pre/post tendering process.
• Experienced in negotiations and relationship management, operations management, and vendor management.
• Excellent interpersonal and communication skills.
• Strong attention to detail.
• Effective decision-making and problem-solving skills.
• Ability to persuade and influence suppliers.
• Excellent collaborative working style.
• Excellent time management skills.
• Team building skills.