Administrator

Muntazeh English School SPC; Qatar; On-site; QAR 67,000 - 112,000; Full time

Job summary

Muntazeh English School SPC in Qatar is seeking an organized administrative assistant to support school operations, manage communications with parents via Workday, coordinate bus bookings, and draft reports and newsletters.

The role requires maintaining confidential data, supporting Heads, Teachers and parents, streamlining processes, and ensuring timely responses to queries. This on-site position offers opportunities to contribute to daily school functions within ISP guidelines.

Qualifications

• Experience in school administration or office management.
• Commitment to safeguarding and confidentiality.
• Proficiency with standard IT tools and data management.

Responsibilities

• Prepare and email letters to parents using Workday.
• Arrange bus bookings and coordinate transportation.
• Prepare letters, reports, and school newsletters.
• Maintain office systems, data management and filing.
• Handle parent queries via email, phone and in person.
• Ensure attendance and reports are accurately recorded.

Job description

Job Description

• Prepare and email letters to parents using Workday software
• Arrange bus bookings
• Carries out specific projects and research
• Drafts, type and dispatches reports, articles, letters and School Newsletters
• Check all school correspondences before sending it out to parents
• Devise/maintains office systems, including data management and filing
• Uses appropriate IT resources
• Prepares letters, presentations and Reports
• Coordinate, distribute and collate relevant documentation to and from Homes and Schools
• Always Observes a code of strictest confidentiality
• Provide support to Heads and Teachers and parents as required
• Undertake other duties commensurate with the post to ensure the smooth operation of the responsibilities of the School function
• Streamline processes, ensure the team works as efficiently as possible
• Respond to parent queries via email, phone and in person quickly and efficiently
• Responsible for all mail merges
• Place stationary orders for the whole school
• Process all leaving requests
• Ensure all attendance reports are compiled daily
• Responsible for all ECA set ups
• Compile all school reports and labels
• Ensure all reports are entered onto the school portal

ISP Principles

• Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding and Health & Safety issues and acting and following up on all concerns appropriately.
• Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.
• Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.
• Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools.
• Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

ISP Commitment to Safeguarding Principles

All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.

ISP Commitment to Diversity, Equity, Inclusion, and Belonging

ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics.