Project Coordinator – Generic Job Opening

HEC Paris in Qatar; Doha; On-site; QAR 200,000 - 400,000; Full time

Job summary

HEC Paris in Qatar is seeking candidates for the role of Project Coordinator. The position requires a Bachelor's degree and at least 6 years of experience in project management. Responsibilities include organizing and managing projects, facilitating stakeholder communication, and ensuring timely delivery. Candidates should have excellent organizational skills and be proficient in MS Office. Prior experience in Qatar or the GCC is preferred.

Qualifications

• Minimum 6 years in project coordination or project management.
• Advanced MS Office skills required.
• Experience managing third-party contractors.

Responsibilities

• Coordinate and monitor project progress to ensure alignment with organizational goals.
• Support planning and communicate effectively among stakeholders.
• Identify and propose solutions for potential risks.

Skills

Organizational Skills

Time Management

Problem-Solving

Customer Service

Communication

Education

Bachelor’s degree in business administration or related field

Tools

MS Office

Job description

Company Description

Founded in 1881, HEC Paris is one of Europe's leading business schools. HEC Paris’s goal is to make a positive impact on business and society via its ‘Think, Teach, Act’ tripartite approach, contributing to a more inclusive, sustainable, and prosperous world. With 160 research professors from across the world generating and imparting unique knowledge to over 4,500 students from 135 countries, the HEC Paris campus is a fully-fledged laboratory devoted to innovation and exchange that is open to the diversity of the world and the challenges it faces.

In 2010, HEC Paris joined Qatar Foundation to bring world-class management education programs and research to Doha and the region. Through its offering of degree, non-degree, and corporate programs, HEC Paris, Doha contributes to corporate competitiveness in the global economy, fully aligned with Qatar National Vision 2030 and supporting the transformation of Qatar into a sustainable, competitive, and knowledge-based economy. In addition to offering degree programs, the school partners with corporate clients in Qatar and the region to design and deliver customized executive programs addressing current business and organizational challenges.

HEC Paris is an exceptional workplace, located in state-of-the-art premises in downtown Msheireb, at the heart of Doha. Joining HEC Paris, Doha is a unique opportunity to be part of a close-knit community of talented individuals united around five core values: Curiosity, Excellence, Diversity, Responsibility and Entrepreneurial Spirit.

https://www.qatar.exed.hec.edu/

Job Description

This generic job opening aims to build a diverse pool of qualified candidates for future Project Coordinator roles at HEC Paris, Doha. The Project Coordinator is responsible for organizing and managing projects across various functions, ensuring they are completed on time and within scope. The role involves coordinating project activities, facilitating communication among stakeholders, tracking progress, and supporting the successful delivery of project goals.

• Coordinate and monitor the progress of multiple projects to ensure they are completed on time, within scope, and aligned with organizational goals.
• Work closely with internal teams and external partners to define project objectives, deliverables, and timelines.
• Support project planning by gathering requirements, scheduling meetings, tracking tasks, and ensuring effective communication among stakeholders.
• Maintain clear documentation throughout all phases of each project, including planning, execution, follow-up, and outcome reporting.
• Identify potential risks or roadblocks early in the process and propose practical, solution-oriented responses.
• Facilitate the onboarding and coordination of external contributors or contractors, ensuring smooth integration into project workflows.
• Ensure project-related policies, guidelines, and processes are communicated and adhered to by all parties involved.
• Prepare and manage reports, dashboards, or other tools to support data-driven decision-making and track project performance.
• Remain flexible and adaptable to support the development and implementation of new initiatives as organizational needs evolve.

Qualifications

• Bachelor’s degree in business administration or in a related field
• A minimum of 6 years in project coordination or project management, preferably in client-facing roles
• Advanced level in MS Office (Word, PowerPoint, Excel)
• Excellent command of English; other languages (Arabic, French…) are a plus
• Strong organizational and time management skills, capable of handling multiple tasks and projects simultaneously within tight deadlines, while prioritizing stakeholder needs
• Strong customer service skills and ability to work effectively, collaboratively, and courteously with varied stakeholders, including senior executives
• Experience in proactively managing third-party contractors, ensuring timely and effective delivery
• Attention to detail and commitment to delivering high-quality results
• Proven problem-solving capacity, with the ability to anticipate challenges, proactively identify potential issues and develop effective solutions
• Demonstrated ability to handle confidential information with discretion and professionalism
• Flexibility to travel and willingness to adapt working hours to business needs
• Excellent command of English; other languages (Arabic, French…) are a plus
• Prior experience in Qatar or the GCC preferred

Additional Information

Disclaimer

This job description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. The responsibilities, tasks, and duties of the jobholder might differ from those outlined in this job description and other duties, as assigned, may be part of the job.

Important: eligible candidates must have current resident status in Qatar. International applications will not be considered for this role.

Employment Eligibility

Important: eligible candidates must have current resident status in Qatar. International applications will not be considered for this role.

If selected for a jobat HEC Paris, Doha, you will have to provide:

1. An original or a true copy of yourPolice Clearance Certificate (PCC)of your country of nationalityattested by the Qatar Ministry of Foreign Affairs*;and
2. A true copy of yourhighest Educational Certificate attested by the Qatar Ministry of Foreign Affairs**.

*Candidates born in Qatar are exempt from providing an attested PCC. **Candidates who graduated from a university in Qatar are exempt from getting their Educational Certificate attested.

Getting your personal documents attested is a lengthy process. We encourage you to get your documents attested early in the recruitment process to reduce administrative delays upon hire.