Personal Assistant

International Schools Partnership Limited; Doha; On-site; QAR 120,000 - 180,000; Full time

Job summary

International Schools Partnership Limited is seeking a permanent Non-Academic Administration professional to support the Principal and SLT. The role covers orientation, policy publication, budgeting, and documentation across school operations.

The candidate will develop and maintain office systems, manage data and records, and ensure confidentiality while coordinating with Homes and Schools and other departments.

Qualifications

• Orientation and induction for new Parents and Students.
• Drafts, types and dispatches reports, articles, letters, newsletters, agendas and minutes.
• Maintains office systems, data management and filing; ensures confidentiality.

Responsibilities

• Orientation and induction for new Parents and Students.
• Drafts, types and dispatches reports, articles, letters, School Newsletters, agendas and minutes/records of meetings.
• Checks all school correspondences before sending principal’s signature.
• Devises/maintains office systems, including data management and filing.
• Prepares letters, presentations and reports.
• Manages office budgets.
• Attends meetings with SLT and coordinates documentation to/from Homes and Schools.
• Takes responsibility for accounts and budgets; deputizes for SLT manager as needed.

Job description

Job Description

• Type: Permanent
• Department: Non-Academic Administration
• Line Manager: Principal
• Functional Reporting: N/A

Orientation and induction for new Parents and Students. Carries out specific projects and research Facilitates annual review and update of School Policies. Publishes approved policies on the School Portal Drafts, types and dispatches reports, articles, letters, School Newsletters, agendas and minutes/records of meetings. Checks all school correspondences before sending principal’s signature. Devises/maintains office systems, including data management and filing Uses appropriate IT resources to aid presentations, conferences, recruitment fairs. Prepares letters presentations and Reports. Manages office budgets Attends meetings with SLT. Coordinates, distributes and collates relevant documentation to and from Homes and Schools. Always Observes a code of strictest confidentiality. Provides support to the Principal and Head of Departments as required. Undertakes other duties commensurate with the post to ensure the smooth operation of the responsibilities of the School function. Streamlines processes, ensuring the team works as efficiently as possible. Takes responsibility of accounts and budgets Works more closely with management when taking on some of the Principal’s responsibilities Deputizes for an SLT manager, makes decisions and delegates work to others in the manager's absence

Health and Safety

Emphasizes the importance of safety in all areas of the curriculum, communicating to the pupils the importance of a responsible attitude towards personal safety, the safety of others and respect for The Hamilton International School’s property and equipment Perform playground duties on time and with due diligence to safeguard Hamilton students Take all necessary and reasonable precautions to protect students, equipment, materials, and facilities Assist in implementing all policies and rules governing student life and conduct Ensure that, all the necessary health and safety rules and procedures are being followed Maintain an awareness of all the health and safety measures to be taken when in school

ISP Principles

Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding
and Health & Safety issues and acting and following up on all concerns appropriately.
Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well‑being of self and others.
Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.
Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools.
Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

ISP Commitment to Safeguarding Principles

ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.

ISP Commitment to Diversity, Equity, Inclusion, and Belonging

ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.