Interview Coordinator (7 months Contract)

People Dynamics; Doha; On-site; QAR 30,000 - 50,000; Full time

Job summary

Ein innovatives Unternehmen sucht einen Interview Coordinator, um die Logistik und Koordination von Vorstellungsgesprächen zu optimieren. In dieser Rolle werden Sie für die Bereitstellung von administrativer Unterstützung und die Gewährleistung eines reibungslosen Ablaufs verantwortlich sein. Sie werden eng mit Kandidaten und internen Stakeholdern zusammenarbeiten, um eine positive Erfahrung zu schaffen. Diese Position bietet die Möglichkeit, Ihre organisatorischen Fähigkeiten in einem dynamischen Umfeld einzusetzen und zur kontinuierlichen Verbesserung von Prozessen beizutragen. Wenn Sie eine Leidenschaft für Kommunikation und Koordination haben, könnte dies die perfekte Gelegenheit für Sie sein.

Qualifications

• Erfahrung in der Koordination von Vorstellungsgesprächen und administrativen Aufgaben.
• Fähigkeit, logistische Anforderungen zu managen und Informationen zu verfolgen.

Responsibilities

• Verantwortlich für die Logistik und Koordination von Vorstellungsgesprächen.
• Bereitstellung von außergewöhnlichem Service für Kandidaten und Stakeholder.

Skills

Englisch Kommunikation

Logistik Koordination

Vertraulichkeit wahren

Education

Bachelorabschluss im relevanten Bereich

Tools

Taleo

Job description

About the job: Interview Coordinator (7 months Contract)

• Contract until 31 Dec 2025
• Must be locally available in Qatar with a valid QID
• Must be willing to join immediately
• Must have a Bachelor's degree in relevant field
• Must have excellent English communication skills

Job Purpose:

The Interview Coordinator is responsible for providing logistics, coordination, communications, and administrative support to candidates and stakeholders. They support transforming engaged candidates into employees and facilitate career progression for existing employees by delivering an empowering experience to applicants, candidates, and internal recruitment process customers.

Accountabilities:

• Deliver interview logistics, coordination, and administrative support, ensuring all information is tracked and logged appropriately.
• Manage interview logistics for candidates, ensuring all requirements and time frames are met.
• Coordinate activities such as scheduling interviews, booking accommodations and tickets, Meet & Greet services, requesting visas, delivering meal allowances, and communicating special assessment instructions.
• Prepare panel packs and interview guides in a timely manner.
• Provide exceptional and personalized services to executive candidates as needed.
• Initiate requests for exceptional approvals during interviews as required.
• Suggest solutions for system-related issues associated with interview logistics.
• Maintain confidentiality of candidate information in Taleo, email, and documents.
• Escalate questions and concerns to managers and recruiters when necessary.
• Ensure availability of appropriate rooms, assessment spaces, and tools aligned with candidate and panel needs.
• Contribute to continuous improvement of group interviews based on customer feedback, supporting the direction set by the Interview Logistics Specialist.
• Manage exceptional issues, track progress, liaise with relevant parties, and escalate as needed.
• Build good relationships with team members and offer support when necessary.
• Suggest improvements and develop new materials and tools beneficial for candidates and new employees.
• Maintain knowledge about Qatar and its culture to be an engaging brand ambassador, better supporting candidates and accurately answering their questions.
• Respect all cultures and be aware of cultural variations in communication and interaction.
• Convey a positive image of the company through candidate communication and provide consistent responses to common questions.
• Perform other departmental duties as directed by the Head of Department.