HSE Admin

Swan Global; Doha; On-site; QAR 45,000 - 73,000; Full time

Job summary

Swan Global is seeking an HSE Admin to support the HSE department by managing documentation, maintaining safety records and ensuring compliance with standards. The role includes PTW system preparation, training logs, HSE statistics, and reporting for management review.

The incumbent will coordinate safety inductions, update incident records, and ensure timely submission of HSE documentation to clients, acting as the main admin/logistics contact for HSE activities.

Qualifications

• Strong knowledge of Health, Safety, and Environment practices as per QCS, Ashghal, and international standards.
• Proficient in MS Office applications (Word, Excel, PowerPoint) for documentation and reporting.
• Previous experience in HSE documentation or coordination preferred.
• Valid driving license for site mobility is an advantage.
• Excellent organizational and communication skills.

Responsibilities

• Assist in the preparation of permit-to-work (PTW) systems.
• Maintain training attendance logs and HSE statistics.
• Prepare reports for management review.
• Coordinate safety induction programs.
• Update incident records and ensure timely submission of HSE documentation to clients.
• Serve as primary point of contact for administrative/logistical coordination of HSE activities.

Skills

HSE knowledge

Organizational skills

Communication skills

Tools

MS Office

Job description

The HSE Admin supports the HSE department in managing documentation, maintaining safety records, and ensuring compliance with organizational and legal requirements. The candidate will assist in the preparation of permit-to-work (PTW) systems, maintain training attendance logs, compile HSE statistics, and prepare reports for management review. The role also involves coordinating safety induction programs, updating incident records, and ensuring timely submission of HSE documentation to clients. The HSE Admin acts as the primary point of contact for administrative and logistical coordination related to HSE activities, contributing to the smooth functioning of the safety management system.

Qualifications & Experience:

Strong knowledge of Health, Safety, and Environment practices as per QCS, Ashghal, and international standards.

Proficient in MS Office applications (Word, Excel, PowerPoint) for documentation and reporting.

Previous experience in HSE documentation or coordination preferred.

Valid driving license for site mobility is an advantage.

Excellent organizational and communication skills.