Food and Beverage & Culinary Administrator

Chedi Hospitality; Doha; On-site; QAR 89,000 - 156,000; Full time

Job summary

Chedi Hospitality is seeking a capable Food & Beverage & Culinary Administrator to provide comprehensive administrative support to the F&B and Culinary leadership teams in a hotel setting.

You will manage records, prepare documents, coordinate meetings, and assist with menus, promotions, and departmental documentation while ensuring confidentiality and professional conduct across operations.

Qualifications

• Diploma or degree in Hospitality Management, Business Administration, Food & Beverage Management, or a related field is preferred.
• Minimum of 1–2 years of administrative experience, preferably within a Food & Beverage or Culinary department in a hotel or hospitality environment.
• Good understanding of Food & Beverage and Culinary operations, terminology, and administrative processes.
• Excellent organizational, communication, and interpersonal skills.
• Strong attention to detail with the ability to manage multiple tasks and meet deadlines.
• Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook.
• Experience with hotel systems, Point-of-Sale systems, inventory management software, or other relevant operational systems is an advantage.
• Good numerical and analytical skills with the ability to prepare accurate reports and maintain records.
• Ability to handle confidential information with professionalism and discretion.
• Fluency in English, both written and spoken; additional language skills are an advantage.

Responsibilities

• Provide comprehensive administrative support to the Food & Beverage and Culinary leadership teams.
• Maintain accurate and organized departmental records, files, reports, correspondence, and documentation.
• Prepare letters, presentations, meeting agendas, minutes, reports, and other departmental documents as required.
• Coordinate departmental meetings, appointments, training sessions, and other scheduled activities.
• Maintain and update departmental calendars, contact lists, organizational charts, and operational records.
• Ensure all documents are properly filed, easily accessible, and handled confidentially.
• Follow up on pending departmental actions and communicate updates to the relevant leaders.
• Coordinate with other hotel departments to support smooth communication and efficient operations.
• Assist with the preparation and distribution of menus, promotional materials, banquet documents, and other operational information.
• Coordinate menu updates and ensure approved information, pricing, descriptions, and formatting are accurately reflected across relevant systems and materials.
• Support the maintenance and updating of departmental policies, procedures, SOPs, and operational manuals.
• Assist with the preparation of duty rosters, attendance records, vacation plans, training records, and other departmental documentation.
• Maintain accurate records of Food & Beverage and Culinary activities, promotions, events, and operational requirements.
• Support the coordination of departmental events, special promotions, and operational projects.
• Communicate relevant operational information to the appropriate teams in a timely and accurate manner.
• Assist in maintaining records related to departmental purchases, expenses, inventory, operating equipment, and supplies.
• Support the preparation and follow-up of purchase requests, purchase orders, store requisitions, and other departmental requirements.
• Maintain accurate records of supplier information, orders, deliveries, and related documentation.
• Assist in monitoring inventory records, stock levels, wastage, breakage, and operational supplies.
• Support regular inventory activities and ensure the required records and documentation are completed accurately.
• Assist in preparing periodic reports related to revenue, expenses, inventory, productivity, and departmental performance.
• Reconcile relevant operational records with Point-of-Sale and other hotel systems, where required.
• Provide accurate data and supporting documents for internal and external audits.
• Maintain accurate departmental records related to attendance, training, performance documentation, and employee administration.
• Coordinate training schedules and maintain training attendance records and supporting documents.
• Support the onboarding and orientation of new Food & Beverage and Culinary Chedians.
• Assist with departmental communication and employee engagement activities.
• Demonstrate and support GHM’s values and service culture in all interactions.
• Comply with all hotel policies, departmental procedures, and applicable legal requirements.
• Maintain the confidentiality and security of departmental, financial, employee, and guest information.
• Ensure all records and documentation are maintained accurately and in accordance with hotel procedures.
• Maintain high standards of professionalism, personal presentation, and grooming.
• Follow all fire, health, safety, hygiene, security, and emergency procedures.
• Attend departmental meetings, briefings, and training sessions as required.
• Carry out any other reasonable duties assigned by the Food & Beverage Manager, Executive Chef, or Hotel Management.

Skills

Organizational skills

Communication skills

Interpersonal skills

Attention to detail

Numerical & analytical skills

Confidential information handling

English fluency

Multilingual advantage

Education

Diploma or degree in Hospitality Management, Business Administration, Food & Beverage Management, or related field

Tools

Microsoft Office

POS systems

Inventory management software

Hotel systems

Job description

Food & Beverage & Culinary Administrator

Job Qualifications

• Diploma or degree in Hospitality Management, Business Administration, Food & Beverage Management, or a related field is preferred.
• Minimum of 1–2 years of administrative experience, preferably within a Food & Beverage or Culinary department in a hotel or hospitality environment.
• Good understanding of Food & Beverage and Culinary operations, terminology, and administrative processes.
• Excellent organizational, communication, and interpersonal skills.
• Strong attention to detail with the ability to manage multiple tasks and meet deadlines.
• Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook.
• Experience with hotel systems, Point-of-Sale systems, inventory management software, or other relevant operational systems is an advantage.
• Good numerical and analytical skills with the ability to prepare accurate reports and maintain records.
• Ability to handle confidential information with professionalism and discretion.
• Fluency in English, both written and spoken, is required; additional language skills are an advantage.

Key Areas of Responsibility

1. Administration & Departmental Support

• Provide comprehensive administrative support to the Food & Beverage and Culinary leadership teams.
• Maintain accurate and organized departmental records, files, reports, correspondence, and documentation.
• Prepare letters, presentations, meeting agendas, minutes, reports, and other departmental documents as required.
• Coordinate departmental meetings, appointments, training sessions, and other scheduled activities.
• Maintain and update departmental calendars, contact lists, organizational charts, and operational records.
• Ensure all documents are properly filed, easily accessible, and handled confidentially.
• Follow up on pending departmental actions and communicate updates to the relevant leaders.
• Coordinate with other hotel departments to support smooth communication and efficient operations.

2. Operational Support

• Assist with the preparation and distribution of menus, promotional materials, banquet documents, and other operational information.
• Coordinate menu updates and ensure approved information, pricing, descriptions, and formatting are accurately reflected across relevant systems and materials.
• Support the maintenance and updating of departmental policies, procedures, SOPs, and operational manuals.
• Assist with the preparation of duty rosters, attendance records, vacation plans, training records, and other departmental documentation.
• Maintain accurate records of Food & Beverage and Culinary activities, promotions, events, and operational requirements.
• Support the coordination of departmental events, special promotions, and operational projects.
• Communicate relevant operational information to the appropriate teams in a timely and accurate manner.

3. Financial, Inventory & Reporting Support

• Assist in maintaining records related to departmental purchases, expenses, inventory, operating equipment, and supplies.
• Support the preparation and follow-up of purchase requests, purchase orders, store requisitions, and other departmental requirements.
• Maintain accurate records of supplier information, orders, deliveries, and related documentation.
• Assist in monitoring inventory records, stock levels, wastage, breakage, and operational supplies.
• Support regular inventory activities and ensure the required records and documentation are completed accurately.
• Assist in preparing periodic reports related to revenue, expenses, inventory, productivity, and departmental performance.
• Reconcile relevant operational records with Point-of-Sale and other hotel systems, where required.
• Provide accurate data and supporting documents for internal and external audits.

4. People & Training Administration

• Maintain accurate departmental records related to attendance, training, performance documentation, and employee administration.
• Coordinate training schedules and maintain training attendance records and supporting documents.
• Support the onboarding and orientation of new Food & Beverage and Culinary Chedians.
• Assist with departmental communication and employee engagement activities.
• Demonstrate and support GHM’s values and service culture in all interactions.

5. Policies, Confidentiality & Compliance

• Comply with all hotel policies, departmental procedures, and applicable legal requirements.
• Maintain the confidentiality and security of departmental, financial, employee, and guest information.
• Ensure all records and documentation are maintained accurately and in accordance with hotel procedures.
• Maintain high standards of professionalism, personal presentation, and grooming.
• Follow all fire, health, safety, hygiene, security, and emergency procedures.
• Attend departmental meetings, briefings, and training sessions as required.
• Carry out any other reasonable duties assigned by the Food & Beverage Manager, Executive Chef, or Hotel Management.