Finance & Human Resource Assistant

International School for Medical Science and Engineering; Doha; On-site; QAR 200,000 - 400,000; Full time

Job summary

A prestigious educational institution in Doha is seeking a Financial Assistant to support the Finance Director in daily financial transactions, maintain reports, and assist with HR functions. Candidates should have a Bachelor's degree in Finance and at least three years of relevant experience. Knowledge of accounting software and advanced Excel skills are required. This role offers a collaborative work environment and professional growth opportunities.

Qualifications

• A minimum of three (3) years of experience as Finance Assistant or similar role.
• Good knowledge of accounting and bookkeeping procedures.

Responsibilities

• Record journal vouchers/cash receipts in the school’s accounting system.
• Assist in preparing for the closing at the end of the month.
• Support monthly payroll and keep organized records.
• Process invoices and follow up with clients, suppliers and partners.
• Participate in quarterly and annual audits.

Skills

Accounting knowledge

Advanced MS Excel skills

Attention to detail

Organizational skills

Time-management skills

Education

Bachelor’s degree in Finance & Accounting

Tools

Peach Tree accounting software

Job description

Financial Assistant is responsible for providing support to the Director of Finance for day to day financial transactions. The position involves maintaining financial reports and managing invoices.

Duties and Responsibilities

• Record journal vouchers/cash receipts in the school’s accounting system
• Write up cash receipts for checks received as needed.
• Assist in preparing for the closing at the end of the month
• Update financial spreadsheets with daily transactions
• Support monthly payroll and keep organized records
• Record accounts payable and accounts receivable
• Process invoices and follow up with clients, suppliers and partners as needed
• Provide administrative support during budget preparation
• Participate in quarterly and annual audits
• Assist Finance Director in gathering data for annual budget preparation.
• Receive fees from Students/Parents
• Research accounting record coding errors monthly and make corrections.
• Correct any miss-payments made. Take phone calls from parents troubleshooting any issues.
• Run financial reports, scan for accounts out of available funds, and file reports
• Communicate with Finance Director regarding errors found with deposits during bank statement reconciliation
• Follow-up and bill all purchase orders received by employees
• Adhere to all school/SEC/Ministry of Health’s health and safety policies.
• Other duties as assigned by the Finance Director, which are consistent with the general requirements and qualifications of the position

HR Department

• Assist with day to day operations of the HR functions and duties
• Provide clerical and administrative support
• Compile and update employee records (hard and soft copies)
• Assist with the recruitment process by identifying candidates, performing reference checks and issuing employment contracts.
• Schedule meetings, interviews and HR events
• Update records of new staff
• Coordinate communication with candidates and schedule interviews

Qualifications

• Bachelor’s degree in Finance & Accounting is required.
• A minimum of three (3) years of experience as Finance Assistant or similar role
• Good knowledge of accounting and bookkeeping procedures
• Advanced MS Excel skills (creating spreadsheets and using financial functions)
• Familiarity with accounting software (Peach Tree)
• Organizational and time-management skills
• Attention to detail, with an ability to spot numerical errors