Executive Assistant to President & CEO

International School for Medical Science and Engineering; Doha; On-site; QAR 200,000 - 400,000; Full time

Job summary

An educational institution in Qatar is seeking an Executive Assistant to provide administrative support to the Head of School. The ideal candidate will manage schedules, assist in meetings, and handle confidential information. A Bachelor's degree and 5 years of relevant experience are required for this role.

Qualifications

• 5 years of experience in an administrative position or equivalent responsibilities.

Responsibilities

• Provide administrative and clerical support to the Head of School.
• Assist in planning and conducting meetings.
• Composes and prepares correspondence and reports as needed.

Education

Bachelor’s degree

Job description

Duties and Responsibilities

The Executive Assistant is responsible for providing administrative and clerical support to the Head of School and other duties in support of the school’s goals and mission. The position also involves substantial contact and interaction with teachers, staff, students and the community.

• Assist the Head of School with a variety of projects and initiatives.
• Assist the Head of School in planning and conducting meetings with teachers, student, staff and community.
• Assist the Head of School with orientation, workshops, seminars and the coordination of special projects.
• Assist the teachers and staff with communicating to them all relevant school’s guidelines, policies and procedures and assist with the implementation of new policies and procedures.
• Composes, edits and prepares correspondence and reports related to the school as needed.
• Resolve and/or advise solutions for a variety of administrative situations or problems concerning the school.
• Handle confidential verbal and written information with appropriate discretion.
• Answers and screens calls.
• Addresses Head of School’s office concerns and resolves problems.
• Manages the Head of School’s schedule including interviews, meetings and presentations.
• Prepares agendas, materials and minutes for meetings; may edit speeches, presentations and reports for the Head of School.
• Makes travel arrangements for the Head of School and department staff.
• Processes registrations and claim forms.
• Processes membership dues for international and local organizations.
• Manages databases for mailings and/or organizational directories.
• Assists in scheduling facility setups, meetings, appointments and catering arrangements.
• Monitors developing trends and issues of assigned area and informs Head of School of impending issues that affect the school;
• Participates in Senior Administration meetings and other staff meetings and provide meeting minutes.
• May coordinate, prepare and edit statistical or other reports;
• May process and monitor confidential student and staff records;
• Performs other duties as assigned.

Qualifications

• Bachelor’s degree is required.
• 5 years of experience in an administrative position, or other type of position with direct relevance and equivalent responsibilities.