Executive Assistant

Mackenzie Jones; Doha; On-site; QAR 200,000 - 400,000; Full time

Job summary

An established industry player is seeking a dedicated Executive Assistant for the CEO in Doha. This pivotal role involves providing high-level administrative support, managing correspondence, scheduling appointments, and coordinating travel arrangements. The ideal candidate will possess exceptional communication skills in both English and Arabic, along with a proven ability to multi-task and prioritize effectively. Join a dynamic team in a leading Chemical and Petrochemical Marketing and Distribution Company, where your contributions will directly support senior management and enhance operational efficiency. If you thrive in a fast-paced environment and have a passion for excellence, this opportunity is for you.

Qualifications

• 8+ years of experience supporting senior management required.
• Bachelor's degree in Business Administration or equivalent is essential.

Responsibilities

• Provide comprehensive correspondence and documentation service for executives.
• Schedule appointments and coordinate travel for the Company Executive.

Skills

Verbal Communication

Written Communication

Time Management

Interpersonal Skills

Multi-tasking

Education

Bachelor Degree in Business Administration

Job description

My client, a Chemical and Petrochemical Marketing and Distribution Company, purchases, markets, distributes and sells the Qatar production of chemical and petrochemical regulated products to the global market.

They are currently looking to recruit a male Executive Assistant for the CEO for their offices in Doha. The role is to provide a full range of advanced administrative and private secretarial service support to senior management in a timely, confidential and efficient manner.

Responsibilities:

1. Provide a complete correspondence and documentation service for the companies Executives.
2. Prepare internal / external correspondence. Type memos, reports, minutes of meetings. Assist Company Executive in preparing presentation graphs and statistics.
3. Provide a time management / diary service on behalf of the Company Executive to ensure effective time usage and to avoid conflicting schedules.
4. Schedule appointments (including conferences), coordinate travel, including complex itineraries / venues, accommodation and visa arrangements for the Company Executive and guests to optimize on time and convenience.
5. Design, organize and implement appropriate filing and record management systems to ensure that records are always current and accessible with ease.
6. Screen incoming mail and telephone calls, draft responses, redirect correspondence and callers to the appropriate Department, obtain additional information where necessary. Highlight desired actions for the manager to ensure he is in possession of sufficient background information needed.
7. Schedule and coordinate departmental meetings. Plan and arrange venues.
8. Assist Department Director/Heads in preparing for meetings by providing documentation, reports, previous minutes of meetings and background information on the subject under discussion.
9. Co-ordinate the receipt and compilation of information necessary for the production of regular activity and progress reports.

Minimum Requirements:
Candidates must have a minimum of 8 years experience supporting senior management; Bachelor Degree in Business Administration or equivalent. Have excellent written and verbal communication skills (English and Arabic). Equally, you will have the ability to multi-task and adapt to time pressures with strong prioritization qualities. A good team player with strong interpersonal skills is also a must.