Executive Assistant

Management Solutions International MSI; Doha; On-site; QAR 200,000 - 400,000; Full time

Job summary

A leading management consultancy in Doha is seeking an experienced administrative support professional to provide high-level secretarial assistance to the Executive Director. Candidates should possess a Bachelor's degree, strong communication skills in both Arabic and English, and proficiency in Microsoft Office. This role demands professionalism and discretion while managing confidential matters in a welcoming office environment.

Qualifications

• Bachelor’s degree in a related field required.
• Strong communication skills in Arabic and English are essential.
• Relevant training or certification in administrative support preferred.

Responsibilities

• Provide high-level administrative and secretarial support to the department Director.
• Handle confidential and critical matters with professionalism and sound judgment.
• Schedule and manage appointments, ensuring all parties are informed of changes.

Skills

Strong communication skills in Arabic and English

Adaptability

Proficiency in Microsoft Office

Education

Bachelor’s degree in a related field

Job description

Overview

To provide high-level administrative and secretarial support to the Executive Director. The role demands professionalism, confidentiality, and exceptional interpersonal and organizational skills.

Responsibilities

• Provide high-level administrative and secretarial support to the department Director
• Execute appropriate office etiquette in all interactions
• Handle confidential and critical matters with professionalism, discretion, and sound judgment
• Receive and manage incoming calls and visitors appropriately
• Manage all correspondence promptly and professionally
• Ensure all communication lines are operational and available as needed
• Maintain a professional and welcoming office environment
• Prepare official documents and communication materials
• Efficiently manage incoming and outgoing documents
• Requisition and monitor stationery and office supplies
• Schedule and manage appointments, ensuring all parties are informed of dates, times, and changes
• Serve as a focal point for queries and requests from the department and other units
• Maintain an organized filing system for all documents
• Prioritize tasks to ensure timely and successful completion
• Provide support for ongoing departmental projects

Qualifications

• Education: Bachelor’s degree in a related field
• Skills: Strong communication skills in Arabic and English (both verbal and written), adaptability, and proficiency in Microsoft Office
• Certifications: Any relevant training or certification in administrative support