Event Project Manager

Swan Global; Doha; On-site; QAR 180,000 - 240,000; Full time

Job summary

Swan Global is seeking an experienced Event Project Manager in Doha, Qatar to oversee the Strategy Launch Exhibition from planning through post‑event closure. The role requires coordinating with an event management firm, venue teams, and internal stakeholders to ensure brand alignment, safety, and on‑time delivery.

Fluent Arabic and English are required alongside strong negotiation and governance skills. The four‑month contract includes flexible hours with a Sunday‑Thursday workweek and

Qualifications

• 8+ years of proven experience in large-scale event management.
• Fluency in Arabic and English (written and spoken).
• Experience in venue coordination, media campaign management, and branding.
• Knowledge of protocol, accessibility standards, and risk management.

Responsibilities

• Plan and develop a detailed project plan with milestones and deliverables.
• Coordinate with the event management company and approve proposals, designs, and budgets.
• Oversee venue permits, health and safety, accessibility, and on-site logistics.
• Align internal teams to ensure consistent messaging and branding across touchpoints.
• Coordinate media and communications campaigns and integrate into the event plan.
• Supervise event setup, technical readiness, and supplier management on-site.
• Lead post‑event activities, reports, and closure documentation.
• Define risk management measures and performance metrics; ensure QA and inclusivity standards.

Skills

Project Mgmt

Event Planning

Negotiation

Stakeholder Mgmt

Arabic

English

Job description

Position Objective
We are seeking an experienced Event Project Manager to oversee the planning, organization, execution, and promotion of the upcoming Strategy Launch Exhibition. The role involves ensuring the event is delivered successfully within scope, budget, and timeline, while aligning with Madas brand and strategic objectives.

Key Responsibilities

1. Planning & Coordination

Develop a detailed project plan and timeline, defining milestones and deliverables.

Align event concept and execution with Madas brand and strategic vision.

2. Liaison with Event Management Company

Act as the primary contact with the appointed event management company.

Review and approve proposals, designs, and budgets.

Monitor compliance with quality, budget, and contractual obligations.

3. Coordination with Venue Management

Secure necessary permits and approvals.

Ensure health, safety, technical, and accessibility compliance.

Manage venue logistics, access, and operational requirements.

4. Internal Coordination

Collaborate with design and communications teams to ensure consistency.

Facilitate timely internal approvals for event materials.

Maintain alignment of messaging and branding across all touchpoints.

5. Media & Communications Campaign Management

Coordinate with the Communications Department on campaign planning.

Integrate media and PR campaigns into the overall event plan.

Oversee brand alignment across communication channels.

6. Event Execution Oversight

Supervise event setup and on-site operations.

Ensure technical readiness and accessibility across all components.

Monitor suppliers and vendors, troubleshooting issues as required.

7. Post-Event Management

Supervise event dismantling and closure.

Consolidate media coverage and event highlights.

Prepare and submit a comprehensive post-event closure report.

Governance & Quality Assurance

Implement risk management and contingency planning.

Define performance metrics and feedback mechanisms.

Ensure compliance with accessibility and inclusivity standards.

Detailed project plan and timeline.

Integrated media and communications campaign plan.

Status updates and progress reports.

On-site supervision records.

Final post-event closure report.

Qualifications & Experience

Minimum 8 years of proven experience in large-scale event management.

Strong project management, organizational, and negotiation skills.

Fluency in Arabic and English (written and spoken).

Experience in venue coordination, media campaign management, and branding.

Knowledge of protocol, accessibility standards, and risk management.

Excellent stakeholder management and communication skills.

Duration: 4 months

Working Hours: Sunday to Thursday, 7:00 AM 2:00 PM (with flexibility for evenings/weekends as required)