Office Services Specialist

KONE Nederland; Qatar; On-site; QAR 200,000 - 400,000; Full time

Job summary

A leading company in the UAE and Qatar is seeking an Office Services Specialist to manage office service activities and facilities. The role involves supervising maintenance, managing suppliers, and ensuring compliance with regulations. Candidates should have a bachelor's degree and relevant experience in office administration and facility services.

Qualifications

• 4-6 years of relevant experience.
• Experience with invoice management processes.

Responsibilities

• Supervises and coordinates office service activities.
• Manages relationships with external suppliers.
• Oversees maintenance of all facilities.

Skills

Cost-consciousness

Financial reporting understanding

Knowledge of office administration

Fluency in English

Education

Bachelor’s degree in a relevant field

Tools

Microsoft Excel

SAP

Job description

Office Services Specialist page is loaded

Office Services Specialist

locations: Dubai

time type: Full time

posted on: Vandaag geplaatst

job requisition id: R0648923

Certified as a Top Employer in the UAE, Qatar, KSA, and Oman, KONE is dedicated to creating a superior workplace through outstanding people practices. We emphasize cultivating a great work culture, inspiring high standards of quality and efficiency, and fostering an environment that promotes collaboration, diversity, growth, and well-being.

The Office Service Specialist supervises and coordinates office service activities related to the management of equipment and facilities for the UAE.

The responsibilities and key activities include:

1. Overall maintenance of all facilities, with a focus on staff accommodation, ensuring compliance with policies, laws, regulations, and standards.
2. Forecasting additional equipment requirements.
3. Ensuring timely payment of bills related to lease, utilities, and services in coordination with the finance team.
4. Informing employees living in facilities about rules and safety precautions.
5. Managing Accommodation Officers and optimizing facilities (offices, warehouses, accommodation), including lease renewals.
6. Managing office supplies, equipment, and inventory within the facilities budget.
7. Liaising with managers to ensure office administration guidelines meet current and future needs.
8. Managing relationships with external suppliers such as cleaning, maintenance contractors, and equipment vendors.
9. Managing travel arrangements and bookings.
10. Overseeing the management of the car fleet and fuel usage.
11. Handling invoice reconciliation, cost booking, and allocation monthly.
12. Raising purchase requisitions and monitoring goods receipts.

Professional requirements

• Bachelor’s degree in a relevant field
• 4-6 years of relevant experience
• Cost-consciousness and basic financial reporting understanding
• Knowledge of office administration and facility services providers in the UAE
• Proficiency in Microsoft Excel; SAP experience is a strong advantage
• Experience with invoice management processes
• Fluency in English

Bij KONE geloven we dat onze medewerkers de sleutel zijn tot succes. We zijn trots op de arbeidsvoorwaarden die wij bieden, deze dragen bij aan de betrokkenheid en motivatie van onze medewerkers. We hebben een open en informele cultuur waar medewerkers met respect voor elkaar samenwerken met als streven de beste resultaten te behalen. Dit helpt ons om van KONE een ‘great place to work’ te maken. We ondersteunen persoonlijke groei en bieden diverse kansen aan om je carrière binnen KONE verder te ontwikkelen.