Document Control Manager

UrbaCon Contracting & Trading Company; Qatar; On-site; QAR 80,000 - 100,000; Full time

Job summary

A leading company in Qatar is seeking a Document Control Manager to oversee document management processes, ensuring accuracy and compliance. The role involves establishing procedures, coordinating with teams, and conducting audits. Ideal candidates will have significant experience and knowledge of ISO standards, along with strong leadership skills.

Qualifications

• Minimum 5 years of working experience, with at least 3 years relevant experience.
• 2 years GCC experience is a plus.

Responsibilities

• Establish and maintain document control procedures and systems.
• Oversee creation, review, approval, and archiving of documents.
• Conduct regular audits and quality checks for compliance.

Skills

Collaboration

Accountability

Resilience

Quality

Leadership

Education

Bachelor's Degree in Business Administration

Tools

Microsoft Office

SAP

Job description

Job Summary

The Document Control Manager is responsible for overseeing the organization, management, and distribution of documents within a company or project, ensuring accuracy, compliance, and accessibility of information for effective decision-making and project execution.

Job Responsibilities

1. Establish and maintain document control procedures and systems to ensure efficient document management and retrieval.
2. Oversee the creation, review, approval, distribution, and archiving of documents in accordance with company policies and industry standards.
3. Monitor document lifecycle processes, including version control, change management, and document status tracking.
4. Coordinate with project teams, departments, and external stakeholders to facilitate document exchange, collaboration, and information sharing.
5. Conduct regular audits and quality checks to ensure document accuracy, completeness, and compliance with regulatory requirements.
6. Provide training and support to staff on document control procedures, software tools, and best practices.
7. Manage document control software systems, databases, and repositories to facilitate document storage, retrieval, and access control.
8. Respond to document-related inquiries, requests, and issues promptly and professionally.
9. Generate reports and metrics on document control activities, performance, and compliance for management review.
10. Continuously assess and improve document control processes, systems, and workflows to enhance efficiency, accuracy, and productivity.

Additional Responsibilities

Details not specified in the original description.

Job Knowledge & Skills

• Knowledge of ISO documentation standards.
• Proficiency in spreadsheets, databases, word processing, and selected job-specific software.
• In-depth knowledge of records management principles and procedures, including record keeping and filing.
• Understanding of regulatory requirements governing document control.
• High proficiency in Microsoft Office software.
• ERP knowledge, preferably SAP; functional skills are required.

Job Experience

Minimum 5 years of working experience, with at least 3 years relevant experience; 2 years GCC experience is a plus.

Competencies

• Collaboration
• Accountability
• Resilience
• Quality
• Leadership
• Backup and recovery L2
• Records Management L2
• Certified Records Manager (CRM) L2
• Document & Record Control L2
• Data Security L2

Education

Bachelor's Degree in Business Administration or a related field.