Administrative Assistant - Doha, Qatar

DECIMA; Doha; On-site; QAR 200,000 - 400,000; Full time

Job summary

A leading professional services company in Qatar seeks an Administrative Assistant to support high-profile technology projects. The role involves project coordination, client interaction, and administrative support. Candidates should possess strong organizational skills, a BSc degree, and 5+ years of experience in similar roles.

Benefits

Paid time off

Performance-based bonuses

Medical, vision, and dental insurance

Qualifications

• 5+ years of similar experience required.
• Fluency in written and spoken English is essential.
• Experience in client-facing positions preferred.

Responsibilities

• Facilitate and schedule project meetings, maintaining accurate minutes.
• Coordinate project deliverables and process invoices.
• Manage calendars for the Management team.

Skills

Communication

Organizational Skills

Interpersonal Skills

Problem Solving

Attention to Detail

Education

BSc. degree or equivalent

Tools

Microsoft Office

Microsoft 365

Job description

Decima International is a professional services company, providing project management and controls services to clients in the United States and the Middle East. Our mission is to become the premier professional services provider across all industry sectors we are engaged in. To accomplish this, Decima International’s founders established a simple yet powerful formula:

Approach each client engagement as apartnership, create an environment that attracts themost talented professionalsand allows them to flourish, and regulategrowthto maintainexcellencein our service standards.

If you are interested in a long and rewarding career working with high-profile clients on some of the most challenging projects in the world, then Decima is where you belong. At Decima, you will be able to explore incredible growth and professional development opportunities.

We are looking for a driven and capableAdministrative Assistant to support us on projects for one of the top technology clients in the world. This is a client-facing role that requires strong interpersonal, communication, and organizational skills, the ability to self-direct, and client representation. Must be able to manage multiple projects concurrently and across multiple regions.

You will perform a wide variety of administrative and staff project support services. You will be accountable for the coordination of project deliverables, processing invoices, scheduling meetings, maintaining meeting minutes, and maintaining calendars and travel itineraries. You will also assist the team with the maintenance of databases and the tracking and preparation of reports, budgets, and financials. Your strong organizational skills and ability to communicate with staff at all levels – both orally and in writing will help us meet our client's objectives.

We are looking to bring in dedicated individuals with a passion for innovation, and talent for multi-tasking in a fast-paced environment. We will help you grow, pursue, and fulfill what inspires you so we can make big impacts on the world, together.

RESPONSIBILITIES

• Facilitate, schedule, and arrange project meetings and maintain accurate meeting minutes and action items
• Coordinate project deliverables, process invoices, and maintain calendars and travel itineraries
• Manage calendars for the Management team
• Manage office expenses and office maintenance
• Ability to track and maintain all company policies
• Ability to file and track different state requirements for staff members
• Manage assigned work from start to close out, covering all aspects related to work delivery in order to ensure that the work is conducted in a timely and effective manner
• Assist with the preparation of PowerPoint presentations to management on progress, findings, and recommendations
• Perform other related duties as required and assigned

QUALIFICATIONS

Required Qualifications

• BSc. degree or equivalent from a reputable university
• 5+ years of similar experience
• Fluency in written and spoken English
• Advanced computer skills in MS Office Suite: Word, Excel, Outlook, PowerPoint, and Teams
• Demonstrate key competencies in the areas of communication, planning and organizing, flexibility and adaptability, customer service, problem assessment and problem-solving, attention to detail, and teamwork
• Excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and suppliers
• Experience developing various types of reports, targeting different audiences
• Experience in client-facing positions

Preferred Qualifications

• Experience within an engineering, construction, or related organization is highly preferred
• Experience working with executives, and government and public officials

POSITION DETAILS

• Position: Administrative Assistant
• Primary Location: Doha, Qatar (On-site)
• Position Classification: Salary-based full-time regular hours

PRODUCTIVITY TOOLS

• Microsoft Office
• Microsoft 365

Decima International is an Equal Opportunity Employer who is committed to the safety and wellbeing of all. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law.

At Decima International, we offer a competitive salary package, including paid time off and performance-based bonuses. We also provide excellent medical, vision and dental insurance for our employees.

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