Office Services Specialist

KONE Corporation; Qatar; On-site; AED 60,000 - 90,000; Full time

Job summary

KONE Corporation is seeking an Office Services Specialist to oversee facility management and office services in the UAE. The role involves coordinating maintenance, managing supplies, and ensuring compliance with regulations. Ideal candidates will have a bachelor's degree, relevant experience, and proficiency in Microsoft Excel. Join a company that values collaboration and employee engagement.

Qualifications

• 4-6 years of relevant experience required.
• Experience with invoice management and financial reporting.
• Knowledge of facility services providers in the UAE.

Responsibilities

• Supervises maintenance of facilities and staff accommodation.
• Manages office supplies, equipment, and inventory within budget.
• Liaises with external suppliers and manages travel arrangements.

Skills

Cost-consciousness

Office administration knowledge

Fluency in English

Education

Bachelor’s degree in a relevant field

Tools

Microsoft Excel

SAP

Job description

Office Services Specialist page is loaded

Office Services Specialist

Locations: Dubai

Time type: Full time

Posted on: Posted Today

Job requisition id: R0648923

Certified as a Top Employer in the UAE, Qatar, KSA, and Oman, KONE is dedicated to creating a superior workplace through outstanding people practices. We emphasize cultivating a great work culture, inspiring high standards of quality and efficiency, and fostering an environment that promotes collaboration, diversity, growth, and well-being.

The Office Service Specialist supervises and coordinates office service activities related to the management of equipment and facilities for the UAE.

The responsibilities include:

1. Overall maintenance of all facilities, focusing on staff accommodation, ensuring compliance with policies, laws, regulations, and standards.
2. Forecasting additional equipment requirements.
3. Ensuring prompt payment of bills related to leasing, utilities, and services in collaboration with the finance team.
4. Informing employees living in facilities about rules and safety precautions.
5. Managing Accommodation Officers.
6. Optimizing facilities (offices, warehouses, accommodation) and renewing leases timely.
7. Managing office supplies, equipment, and inventory within budget.
8. Liaising with managers to ensure office administration aligns with business needs.
9. Managing relationships with external suppliers such as cleaning, maintenance contractors, and equipment vendors.
10. Managing travel arrangements and bookings.
11. Managing the car fleet and fuel usage.
12. Handling invoice reconciliation, cost booking, raising purchase requisitions, and monitoring goods receipts.

Professional Requirements

• Bachelor’s degree in a relevant field.
• 4-6 years of relevant experience.
• Cost-consciousness and basic financial reporting understanding.
• Knowledge of office administration and facility services providers in the UAE.
• Proficiency in Microsoft Excel; SAP experience is a strong advantage.
• Experience with invoice management, including reviewing, approving, and raising purchase requisitions.
• Fluency in English.

At KONE, we focus on creating an innovative and collaborative culture, valuing individual contributions. Employee engagement, sustainability, ethical business practices, and mutual respect are core to our culture. We offer diverse experiences and opportunities to help you achieve your career and personal goals and live a balanced life.