Document Controller (Bilingual)

KEO International Consultants; Doha; On-site; QAR 30,000 - 60,000; Full time

Job summary

An innovative firm is seeking a talented Document Controller to ensure effective document management and communication in a dynamic environment. This role offers a chance to contribute to significant projects while enjoying a supportive workplace culture that promotes professional growth. With a focus on bilingual communication, the ideal candidate will thrive in organizing and coordinating essential documentation, ensuring compliance with company policies. Join a team that values integrity, results, and innovation, and be part of a company that celebrates diversity and personal development.

Benefits

Hybrid Working Arrangements

Study Assistance Sponsorship

Employee Referral Rewards

Health and Well-being Support

Community Events Participation

Qualifications

• 6+ years of relevant experience in document control.
• Proficiency in Microsoft Office and database management.

Responsibilities

• Prepare and manage correspondence, reports, and documents.
• Organize meetings and ensure timely document submissions.
• Liaise with experts to prepare controlled documents.

Skills

Document Management

Bilingual Communication (English and Arabic)

Microsoft Office Proficiency

Clerical Procedures Knowledge

Database Management

Education

Diploma or Equivalent in Relevant Subject

Tools

Spreadsheets

Database Software

Job description

Overview

KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration – through conceptualization – to realization of planning, design or project delivery in the built and natural environments. For over 60 years we’ve led with vision, contributing to many of the world’s most ambitious projects, iconic places, remarkable experiences and prosperous communities.

As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 51st largest global architecture firm and the #1 Firm in the Middle East Region in their 2024 WA100 Survey.

We invite you to join us. Why?

When you join KEO, you’ll discover more than just a job – you’ll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams and beach clean ups. In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards.

Responsibilities

Our newest opportunity is for a talented Document Controller (Billingual), seconded to our Client from government sector in Doha, Qatar.

We envisage success in this role to include;

• Preparing and managing correspondence, reports and documents.
• Organizing and coordinating meetings, conferences, travel arrangements.
• Taking minutes, developing and distributing minutes of meetings.
• Collating information, documents compilations and submissions.
• Receiving, checking, recording and filing all technical and non-technical documents as per company policy and procedures and keep under safe custody.
• Coordinating with the team in order to ensure that documents are kept in the right place and in right department file archive.
• Ensuring all incoming and outgoing documents are controlled, disseminated and filed correctly.
• Ensuring all the unit's documents are checked and submitted on time prior to their submission due date.
• Inputting document data into required registers to whom they have been issued, date and distribute as appropriate.
• Providing document control reports as requested, reviewing progress and pointing out errors or delays or issues to relevant parties.
• Liaising with subject matter experts on technical subjects in a positive, collaborative manner to prepare controlled documents.
• Scanning and photocopying documents as required.
• Ensuring adherence to Health and Safety policy and procedures within the workplace and comply with new work instructions.

Qualifications

To be successful in this dynamic opportunity, we envision that your career journey to date will include 6+ years of relevant experience partnered with a Minimum Diploma or Equivalent in relevant subject.

• Minimum of 6 years of experience in a similar position.
• Knowledge and experience of relevant software applications including spreadsheets and database management.
• Knowledge of administrative, clerical procedures and business principles.
• Proficiency in Spelling, punctuation, grammar and other English language skills.
• Proven expereince of producing correspondence and documents.
• Proven experience in information and communication management.
• Required typing speed.
• Proficiency in Microsoft Office packages.
• Excellent communication skills in English, written and spoken.

Bilingual candidates (English and Arabic) will be a mandatory requirement.

KEO’s performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its’ contribution to client success wherever we work.

We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.