Contract Specialist

ECCO Gulf Majorel Qatar; Doha; On-site; QAR 60,000 - 100,000; Full time

Job summary

A leading company in Qatar is seeking a Contracts Manager to support the Procurement Manager in drafting, reviewing, and managing contracts. This role involves ensuring compliance with policies and legal requirements while collaborating with legal and finance teams. The ideal candidate will possess a Bachelor's degree, extensive experience, and strong negotiation skills.

Benefits

Health Insurance

Annual Leave

Professional Development Opportunities

Qualifications

• 8 years of experience in procurement and contracts management.
• Procurement/Contracts Management Accreditation (CIPS) preferred.
• Strong knowledge of contract management tools and techniques.

Responsibilities

• Manage end-to-end contract lifecycle.
• Support contract negotiations and compliance.
• Maintain a centralized contract repository.

Skills

Negotiation Skills

Attention to Detail

Problem Solving

Stakeholders’ Management

Education

Bachelor’s degree in law, business, Finance or similar

Tools

Oracle

SAP

Microsoft Office

Job description

ABOUT THE ROLE:

To provide support to the Procurement Manager drafting, reviewing, negotiating, and managing contracts to ensure compliance with the Bank policies, legal requirements, and business goals. This role acts as a liaison between user departments, legal, finance and suppliers to facilitate smooth contract lifecycle and change/variation management and minimize contractual risks.

Contracts Management Activities:

·Support to manage end-to-end Contract lifecycle.

· Develop standard contract templates and terms and conditions.

· Develop standard terms and conditions for purchase orders.

· Prepare, review, and amend a wide range of contracts including but not limited to goods/services call-off, IT hardware/software supply, installation, maintenance and support, leasing services, insurance, consultancy services, service level agreements, non-disclosure agreements, etc.

· Ensure all contracts comply with company standards, applicable laws, and regulatory requirements.

· Collaborate with user, legal, finance and procurement sourcing team to gather contractual inputs and ensure alignment.

· Liaise with suppliers to obtain updated legal documents and contractual inputs.

· Support contract negotiations with suppliers, consultants, and service providers.

· Identify and mitigate potential legal and business risks during negotiations.

· Initiate contract approvals and sign-off as per the company delegation of authority / financial authority matrix.

· Distribute the signed original contracts to the Suppliers.

· Store the Original signed contract copies in safe custody.

· Distribute an electronic copy of the contacts to all internal stakeholders (user, finance, sourcing team, etc.).

· Maintain and manage a centralized contract repository (electronic and physical).

· Monitor and track key contract milestones such as renewal dates, obligations, and deliverables.

· Review the active contract list periodically and notify users on the contract expiry dates and ensure users are raising the contract renewal requests well before the expiry dates.

· Process and manage the contract variations, addendum, amendments, etc.

Minimum Qualifications:

Bachelor’s degree in law business, Finance, or similar discipline from a reputable university.

· Procurement / Contracts Management Accreditation such as CIPS or Equivalent is preferred.

Minimum Experience:

· 8 years of experience in procurement and contracts management, banking industry experience is preferred.

Job-Specific Skills (Generic / Technical):

·Strong knowledge of contract management tools & techniques, policies, processes and procedures

· Knowledge and experience of contract analysis and management.

· Knowledge and application of measuring contract effectiveness and risks management.

· Strong knowledge of analysing, planning and implementing optimal contract management strategies.

· Knowledge of Procurement/Contract systems such as Oracle or SAP.

· Numeracy and the ability to present data clearly and accurately.

· Attention to detail.

· Planning, Problem Solving and Decision-Making abilities.

· Strong negotiation skills.

· Strong knowledge of Microsoft Office and web applications.

· Proficiency in English and Arabic.

· Stakeholders’ management skills. Ability to work with stakeholders, senior executives, management team and external partners/advisors through collaboration & teamwork in a non-hierarchical relationship framework.

· Excellent communication skills.

· Good understanding of Qatar and GCC culture, contract laws, regulations and working environment.