Administrative Coordinator

The Diplomatic Club; Doha; On-site; QAR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a detail-oriented team member with a strong background in Contracts & Procurement. This role involves ensuring compliance with tender requirements, preparing bid documents, and overseeing the bid submission process. The ideal candidate will possess excellent communication skills in both English and Arabic, along with technical writing abilities. Join a dynamic environment where your organizational skills and attention to detail will contribute to the success of procurement processes. If you're results-driven and thrive under minimal supervision, this opportunity is perfect for you.

Qualifications

• Minimum three years of experience in a similar position.
• Expertise in Contracts & Procurement background preferred.

Responsibilities

• Ensure compliance with bid requirements and specifications.
• Prepare and monitor data gathering for bids.
• Edit and proofread bid documents for accuracy.

Skills

Oral and communication skills in English

Oral and communication skills in Arabic

Technical writing skills

Excel proficiency

Word proficiency

PowerPoint proficiency

Attention to detail

Results-driven mindset

Education

University Graduate

Secondary Certificate

Tools

Excel

Word

PowerPoint

Job description

University Graduate or Secondary Certificate plus a minimum three (3) years of experience in the same position / capacity.

Experience

The Team Member must have an expertise in the same or equivalent position preferably from a Contracts & Procurement background.

Skills

• Must have good oral and communication skills in English and Arabic both verbal and written.
• Possesses technical writing skills.
• Well-versed in Excel, Word, Power Point.
• Well organized and pays keen attention to detail.
• Results-driven and can work under minimum supervision.

Job Description

• Understand and identify tender documents to ensure compliance with bid requirements, specifications, scope of work / services, and instructions of all aspects of the bid.
• Prepare and issue Department and Sub-Department data call including timelines and monitor timely data gathering.
• Edit and proofread bid documents ensuring compliance, completeness, and accuracy.
• Oversee bid submission process ensuring all electronic and hard copy submissions are complete and in accordance with tender instructions.
• Understand standard contract terms and conditions, procurement and tendering procedures, supplier monitoring and evaluation, and contract monitoring and administration.
• Ensure proper documentation, filing, and archiving of all Contract and Procurement documents.