Administration Officer

Rentokil Initial; Doha; On-site; QAR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a proactive Administrative Coordinator to enhance office operations and support internal stakeholders. This role involves supervising clerical teams, managing travel arrangements, and developing effective administrative policies. With a focus on maintaining a professional image and ensuring smooth office operations, the position offers an exciting opportunity to contribute to a dynamic work environment. If you have a Bachelor's Degree in Business Administration and a passion for organization and communication, this could be the perfect fit for you.

Qualifications

• 2+ years of experience in an administrative role.
• Proficiency in English and computer skills are essential.

Responsibilities

• Supervise administrative and clerical teams under guidance.
• Coordinate travel activities and manage office supplies.
• Develop administration policies and maintain professional image.

Skills

Administrative Skills

Communication Skills

Problem-Solving Skills

Organizational Skills

Education

Bachelor's Degree in Business Administration

Tools

Microsoft Office

Job description

• Receive and screen verbal/written correspondence and greet visitors, answering questions, obtaining information and directing them to appropriate department or person.
• Supervise Boecker administrative and clerical team (Janitors, Cleaners, etc.) under the Administration Manager's guidance.
• Schedule appointments and assist in organizing meetings, trainings, conferences, exhibitions and travel arrangements.
• Assist in developing necessary administration policies and procedures.
• Support all internal stakeholders on office and accommodations budget.
• Solve and follow up on office and accommodation's requests and maintenance issues.
• Observe and maintain Boecker professional image and appearance on campus.
• Contribute in arranging office space and desks distribution.
• Coordinate travel activities such as tickets, visas, transportation, accommodation options and travel costs, and recommend suitable suppliers.
• Maintain accurate company address list.
• Administer and follow up on fleet management (car registrations, maintenance, traffic fines, motor insurance, etc.).
• Perform administrative and support duties to all departments when needed.
• Source vendors for goods and services, to get the best possible quality, price, terms and service guarantee.
• Review requisitions to ensure appropriate approval and respect of assigned department's budget.
• Receive purchased items and check quality, quantity and specifications.
• Sustain proper inventory levels of office supplies.
• Report and follow up on claims to suppliers for defective items, shortage, or missing parts.
• Support in forecasting requirements and order products to meet office demands.
• Review purchasing reports and data received from Finance and Accounting team and take appropriate action when necessary.
• Handle an effective physical and electronic archiving and filing system.
  
  

Requirements

• Bachelor's Degree in Business Administration or equivalent.
• At least 2 years of experience in Administration.
• Proficiency in English is a must.
• Computer Knowledge: Microsoft Office.