Administration Coordinator (Culinary) - Waldorf Astoria Doha Lusail

Hilton Worldwide, Inc.; Doha; On-site; QAR 109,000 - 146,000; Full time

Job summary

A leading global hospitality company is seeking an Administration Coordinator for their Culinary department. This role involves managing schedules, coordinating special projects, and administering payroll for culinary colleagues. The ideal candidate excels in a multi-tasking environment with strong organizational skills and proficiency in Microsoft Office. Join us in delivering exceptional service in a supportive workplace culture.

Benefits

Go Hilton Team Member Travel discount

Flexible workplace programs

Career growth opportunities

Qualifications

• Strong ability to provide great service.
• Organized and accurate in managing tasks.
• Proficient in using computer programs.

Responsibilities

• Manage departmental schedule and appointments.
• Coordinate special projects and travel arrangements.
• Administer payroll and vacation schedules.

Skills

Multi-tasking

Attention to detail

Interpersonal skills

Organizational skills

Education

Tertiary qualifications preferred

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Job description

Overview

Administration Coordinator (Culinary) – Waldorf Astoria Doha Lusail (HOT0BZD6)

Responsibilities

• Manage the Departmental schedule
• Handle all calls and appointments, courteously and promptly
• Provide accurate management of all documentation and maintain a systematic filing system
• Assist with the coordination of special projects, including scheduling and follow-up
• Arrange accommodation and flights for the Manager business travel
• Any other ad hoc tasks as requested by Manager(s)
• Excellent ability to multi-task and remain calm under pressure
• Strong follow up and excellent attention to detail
• Ability to consistently meet deadlines
• Working knowledge of computers in a Windows environment with emails, Microsoft Word, Excel and related printers and equipment
• Excellent interpersonal skills to communicate with all levels of management and employees
• Excellent organizational skills
• Administer payroll records and vacation schedules for culinary colleagues
• Assist with the scheduling of chefs in all kitchens
• Assist with recruiting of culinary employees through candidate assessment and pre-screening
• Coordinate departmental trainings, seminars and competitions
• Assist with food costing and development of menu items in both restaurants and banquets
• Prepare and update Food Hygiene and Health & Safety records
• Read, sort and route incoming mail and interoffice documents
• Compose and distribute correspondence and memoranda, reports, documents, forms and other printed materials
• Set up, organize and maintain correspondence files and other departmental records so that they are easily retrievable by department members
• Order, distribute and coordinate inventory office supplies as required
• Maintain and organize in a professional manner, personal workspace and shared department spaces such as copy and supply rooms
• Coordinate departmental and management team meetings
• Communicate company policies, procedures and processes as applicable
• Attend training classes to increase knowledge of software programs, company information, time management, or other skills as required
• Create, compose, and edit technical and/or administrative correspondence and documentation; screen and evaluate incoming and outgoing correspondence and prepare responses as appropriate
• Assist stewarding department with administrative duties as needed

Qualifications

• A passion for providing great service
• Organized and accurate in every respect
• Ability to multi-task efficiently while still meeting deadlines
• Proficiency with computers and computer programs, including Microsoft Office, Outlook, PowerPoint, Excel
• Tertiary qualifications, or other collegiate-level degree, not required but preferred
• Demonstrated ability to build effective internal and external hotel relationships

What is it like working for Hilton?

The future of hospitality is bright at Hilton: a leading global hospitality company with a diverse portfolio of world-class brands. Dedicated to filling the earth with the light and warmth of hospitality, we have welcomed more than 3 billion guests in our more than 100-year history. Hilton is proud to have an award-winning workplace culture, and we are consistently named among one of the World’s Best Workplaces.

We support the mental and physical wellbeing of all Team Members, so they can Thrive, thanks to innovative programs and benefits such as workplace flexibility, career growth and development, and our Go Hilton Team Member Travel discount program. Hilton prioritizes understanding and integrating our Team Members’ unique perspectives and voices—along with those of our Guests, Owners, Suppliers, and Partners—to cultivate a diverse and inclusive environment for all.

We are an equal opportunity employer and value diversity at our company. We will ensure that qualified individuals with protected disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions of his or her role, and to receive other benefits and privileges of employment.

Job

Job: Guest Services, Operations, and Front Office