Virtual Executive Assistant (Remote)

Viva - Executive Assistants; Poland; Remote; PLN 120,000 - 180,000; Full time

Job summary

A leading remote work company is seeking an Executive Assistant to support multiple executives in Poland. This role involves strategic decision-making, organizational skills, and proactive problem-solving in a dynamic environment. Ideal candidates will have 2+ years of experience, be fluent in English, and possess strong organizational abilities. The position offers competitive pay and a focus on work-life balance, including mentorship and career advancement opportunities.

Benefits

Fixed schedules

No overtime, weekends off

Career acceleration opportunities

Global Health Insurance

Paid Time Off

Family-Friendly Benefits

Qualifications

• 2+ years of work experience in roles with transferable skills.
• Strong communicator, confident, and professional.
• Anticipate problems before they happen and find smart solutions.

Responsibilities

• Help executives stay ahead, solve problems, and drive strategy.
• Own calendars, emails, meetings, and travel logistics.
• Support projects, reporting, process improvements, and workflows.

Skills

Fluent in English (C1 level)

Proactive & Solution-Oriented

Highly Organized & Detail-Oriented

Tech-Savvy & Adaptable

Confident & Bold

Tools

Google Workspace

Slack

Notion

Job description

Talent Partner @ Viva - Remote work opportunities

Only open to candidates in Poland.

Be More Than an Assistant: Be a Game Changer

At Viva, we’re not just hiring, we’re building leaders. We believe in creating careers, not just jobs, and we’re on a mission to create meaningful job opportunities in Latin America with a focus on your growth, impact, and well-being.

As an Executive Assistant (EA), you won’t just support an executive with administrative and operational support, you’ll be their right hand, their problem-solver, their strategic partner. You’ll have the chance to take ownership, lead initiatives, and play a key role in high-stakes decision-making.

If you love challenges, thrive in fast-paced environments, and want to make a real impact, this is the perfect role for you.

What You’ll Do (Your Impact )

• Be a Decision-Making Partner – Help up to 3 executives stay ahead, solve problems, and drive strategy.
• Administrative Support – Own calendars, emails, meetings, and travel logistics to keep everything running smoothly.
• Operational Support – Support projects, reporting, process improvements, and workflows that help teams move faster.
• Use Your Voice & Take Initiative – Speak up, anticipate needs, and bring solutions before problems arise.
• Drive Business Impact – Your work directly influences company growth and success.
• 2+ years of work experience in roles with transferrable skills (Assistant, Project Management, Customer Service, Admin Work, etc.).
• Fluent in English (C1 level) – Strong communicator, confident, and professional.
• Proactive & Solution-Oriented – You anticipate problems before they happen and find smart solutions.
• Highly Organized & Detail-Oriented – You thrive on keeping things structured and running efficiently.
• Tech-Savvy & Adaptable – Comfortable with Google Workspace, Slack, Notion, and other productivity tools.
• Confident & Bold – You’re not afraid to take on challenges, speak up, and drive decisions.

How We Take Care of You (The Perks )

• A Culture of Empowerment: We’re focused on your growth, success, and well-being. Our culture, benefits, and job opportunities are built to support and uplift you.
• Impact & Growth: Work with top executives, own high-level projects, and drive company success and your growth.
• 100% Remote & Work-Life Balance: Fixed schedules, no overtime, weekends off.
• Career Acceleration: Structured development, mentorship, and leadership opportunities.
• Competitive Pay: Raises every 6 months + quarterly performance bonuses.
• Global Health Insurance: Fully covered (medical, dental, vision, and mental health).
• Paid Time Off: Holidays, vacation, sick days, and family care days.
• Family-Friendly Benefits: Paid maternity leave and flexible policies for parents.
• A Culture Built on Empowerment: Glassdoor rating of 4.9/5. Our team loves working here!

Our Hiring Process

• Apply Online – Just 15 minutes.
• Initial Interview – 15-20 minutes to get to know you.
• Skill Assessment – A real-world task.
• Final Interview – Deep dive with the hiring manager.

Ready to Apply?

If you’re proactive, confident, and ready to take on challenges, we’d love to hear from you! This is a role for natural problem-solvers, expert organizers, and people who thrive on making an impact.

Looking to Start ASAP? So Are We!

We typically onboard new Executive Assistants every Monday, and we’re actively looking for candidates who are ready to get started right away. If you’re available to begin immediately, we’d love to prioritize your application, so make sure to highlight your availability in your application so we can fast-track your process!

Even if you don’t meet 100% of the qualifications, we encourage you to apply.

Viva is an equal-opportunity employer. We celebrate diversity and are committed to building an inclusive workplace where everyone can thrive.

Important Notice: All Viva communication will come from an @execviva.com email. If you receive messages from unofficial sources (e.g., Instagram, Facebook), please report them to [e-mail]. We never request payments or personal information from candidates.

Director of Information Technology (Relocation to Kuwait Required)

Executive Assistant to Founder/CEO (fast-scaling e-commerce brand) - Remote

Virtual Assistant/Contracts Administrator (German-speaking)