UGC Talent Coordinator

Panda Drum; Polska; Remote; PLN 87,000 - 109,000; Full time

Benefits offered by this job

Remote work

Revenue-share bonus

13th-month salary

Job summary

Panda Drum is seeking a disciplined UGC Coordinator to scale our creator pipeline for the world’s largest DTC steel tongue drum brand. You will source, shortlist and onboard creators, ensuring timely deliverables and organized content libraries.

Remote role with a distributed team of ~40. You’ll manage contracts, payments and approvals, with a channel-based bonus after ramp. Fluent English and strong organization are essential.

Qualifications

• Experience coordinating UGC creators, influencers or a content pipeline.
• Proficiency with content libraries or DAM tools (Air, Frame, Trybe, Trybe, TikTok Shop).
• Fluent written English and exceptional organizational skills.

Responsibilities

• Source new UGC creators (X, Backstage, portfolios, communities) and shortlist strong candidates.
• Onboard creators end to end: contracts, product orders, access.
• Keep the content library organized by tagging, categorizing and labeling incoming UGC.
• Track deliverables, deadlines and revisions across the roster and chase to completion.
• Coordinate creator payments and invoices and flag items needing approval.
• Maintain an accurate pipeline board so the team always knows status.
• Identify what’s working: creators, formats, and content.

Skills

UGC coordination

Creator outreach

Content management

Fluent English

Organization

Self-motivated

Tools

Notion

Slack

Spreadsheets

Air DAM

Frame DAM

Trybe

TikTok Shop

Job description

Fully Remote (we're location agnostic). Any timezone that can cover US afternoons.

We're Panda Drum (pandadrum.com), the world's largest DTC steel tongue drum brand. 300,000+ customers, 8 figure+ revenue this year, growing 3x year over year for three years straight. Profitable, bootstrapped, founder-led. A ~40-person remote team across Europe, the US and Asia, plus 100+ content creators.

We're a performance marketing company that sells a wellness product. Our ads drive everything, and UGC is the engine behind the ads.

You keep the creator operation running as it scales. You report to our Creator Manager, who owns creator strategy and the roster. You own the high-volume, high-touch part of the pipeline: sourcing and onboarding creators, keeping content organized, and making sure deliverables land on time.

This is the seat that keeps a 70+ creator network moving every day.

Source new UGC creators (X, Backstage, portfolios, communities), shortlist the strong ones, run first-touch outreach

Onboard creators end to end: contracts, product orders, access. Nothing stalls

Keep the content library organized: tag, categorize and label incoming UGC so editors find what they need fast

Track deliverables, deadlines and revisions across the roster, and chase until content lands

Coordinate creator payments and invoices, flag anything that needs approval

Keep the pipeline board accurate, so the team always knows what's where

Flag what's working: creators, formats, content

Fluent written English. You'll message US-based creators every day

Extremely organized. Dozens of moving pieces, none dropped

Follow-through by reflex. A late creator or an open revision doesn't slip, it gets chased

A self-starter. You take a task and run, you don't wait for each step

An eye for content. You can tell strong UGC from weak, not just move it through a spreadsheet

US afternoon overlap. Creators reply on their clock, not ours

Comfortable in Notion, Slack and spreadsheets, quick to learn new tools

Experience coordinating UGC creators, influencers or a content pipeline

Content libraries or DAM tools (we use Air, Frame, Trybe, TikTok Shop)

1-2 years in a coordination, admin or content-support role

You want a creative role first. This is a pipeline role first

You find checking the same board every single day beneath you. That board is the job

You need each step explained. Here you get one sentence and full accountability

Month one is the trial. You run the pipeline as it is, no changes. When the pipeline runs for 60 days without anyone chasing you, you get a channel of your own. TikTok Shop is the first one open. A channel comes with a percentage of its revenue as your bonus, on top of base. That's the path: coordinator, then channel owner. There's no title in between. The channel is the promotion.

$2,000-2,500 USD/month depending on experience, 13th-month salary, and a revenue-share bonus once you own a channel (TikTok Shop). Remote, B2B contract or employment via our EoR partner depending on your location.