Specialist, Regulatory Affairs - Poland - Remote

Worldwide Clinical Trials d.o.o.; Polska; Hybrid; PLN 120,000 - 190,000; Full time

Job summary

Worldwide Clinical Trials is seeking a Regulatory Affairs professional to lead submissions under EU-CTR in Poland. You will coordinate translation and QC of dossiers, manage regulatory strategies, and ensure compliance with ICH GCP and local regulations. Fluency in Polish and English is required, with 3+ years in CRO regulatory roles.

You will liaise with SAR colleagues, maintain country-specific docs, and mentor junior staff while supporting business development and contract negotiations.

Qualifications

• Degree in a medical/biological/health/pharmacy or related science
• Minimum 3 years in clinical research, site activation or regulatory functions within a CRO
• Strong regulatory process experience in Poland under EU-CTR
• Good knowledge of ICH GCP and country regulations
• Fluency in Polish is mandatory; working knowledge of English

Responsibilities

• Plan, organize, compile, progress, track and submit regulatory submissions
• Coordinate translation review of submission documents (application, synopsis, ICF, labels)
• Provide local QC of submission dossiers prior to dispatch
• Communicate status and plans to SAR Lead and project teams
• Identify risks and mitigation strategies
• Foster relationships to expedite submissions/approvals
• Maintain country-specific patient information sheets and drug labeling information
• Keep Country Intelligence Pages and regulatory intelligence databases up to date
• Advise SAR team on regulatory strategies and interpretation of new legislation
• Review documentation to ensure compliance with ICH GCP and country requirements

Skills

Organizational skills

Planning and project management

Communication (written and verbal)

Teamwork

Interpersonal skills

Multitasking

MS Office proficiency

Digital systems aptitude

Regulatory mindset

Education

Science degree (medical/biological/health/pharmacy)

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Who we are

We’re a global, midsize CRO that pushes boundaries, innovates and invents because the path to a cure for the world’s most persistent diseases is not paved by those who play it safe. It is built by those who take pioneering, creative approaches and implement them with quality and excellence. We are Worldwide Clinical Trials, and we are a global team of over 3,500+ experts, bright thinkers, dreamers and doers and, together, we are changing the way the world experiences CROs – in the best possible way. Our mission is to work with passion and purpose every day to improve lives and we are looking for others who value this same pursuit.

Why Worldwide

We believe everyone plays an important role in making a world of difference for patients and their caregivers. From our hands‑on, accessible leaders, to our cohesive and supportive teams, we are committed to enabling professionals from all backgrounds and experiences to succeed. We prioritize cultivating a diverse and inclusive environment that continues to promote collaboration and creativity. We are proud to be a workplace where people thrive by being themselves and are inspired to do their best work every day.

What the Regulatory Affairs department does at the Worldwide

The Regulatory Affairs plays a pivotal role in navigating the complex regulatory landscape, ensuring the success of diverse clinical trials. As subject matter experts, the team leads submissions to regulatory authorities, coordinates with ethics committees across EMEA, Asia Pacific, and Latin America, and ensures compliance with evolving regulations. Their expertise drives the development and approval of innovative medical products, supports business development efforts, and offers strategic guidance on contract negotiations. They also mentor junior staff, review key documentation for global regulatory standards, and keep all stakeholders informed throughout the submission process.

What you will do

• Liaise with SAR colleagues to plan, organize, compile, progress, track and submit regulatory submissions on a timely basis
• May act as a contact point for translation review of submissions documents such as application, synopsis, ICF, labels etc.
• Where required provide local QC of submission dossiers prior to dispatch
• Effectively communicate to the SAR Lead and relevant project team members the status and action plans concerning submissions
• Identify risks and generate mitigation strategies
• When possible, foster professional working relationships with internal and external contacts to ensure expeditious submission/approval of regulatory dossiers
• Maintain country specific patient information sheet and consent form customization text
• Maintain country specific drug labeling information
• Maintain Country Intelligence Pages
• Be familiar with and comply with SOPs, ICH GCP and applicable regulations
• Stay informed of changing regulatory legislative requirements and maintain regulatory intelligence database
• Advise the SAR project team about appropriate regulatory strategies
• Review and make recommendations on all relevant documentation e.g. labels, patient information sheets, diary cards etc. to comply with ICH GCP & country specific requirements
• Provide timely and relevant updates and communication of changes in the regulatory environment to the Regulatory Affairs department
• Provide advice to the Regulatory Affairs department on interpretation of new legislation, guidance and directives

What you will bring to the role

• Strong organizational and management skills
• Strong planning, strategizing, managing, monitoring, scheduling, and critiquing skills
• Self-motivated learning about current regulatory processes and intelligence
• Excellent written and verbal communication skills to clearly and concisely present information
• Team-oriented work style; seeks and gives guidance to others
• Strong interpersonal skills in a fast-paced, deadline oriented, and changing environment
• Excellent ability to handle multiple tasks in a fast-paced and changing environment
• Proficiency in all MS-Office applications including Microsoft Word, Excel, and PowerPoint
• Aptitude for contemporary digital systems is helpful

Your experience

Degree with a major concentration in medical, biological, physical, health, pharmacy or other related science

Minimum three year of experience in clinical research, in site activation and/or regulatory-related function within a CRO

Candidates must have strong experience in the regulatory process in Poland, specifically under the EU-CTR, to be considered for this role.

Good knowledge of ICH GCP, relevant clinical research conduct guidance and country regulations

Fluency in the Polish language is a mandatory requirement; working knowledge of English

Company culture

We love knowing that someone is going to have a better life because of the work we do.

To view our other roles, check out our careers page at Discover a world of difference at Worldwide! For more information on Worldwide, visit www.Worldwide.com or connect with us on LinkedIn.

Equal opportunity

Worldwide is an equal opportunity employer that is committed to enabling professionals from all backgrounds and experiences to succeed and, to that end, we prioritize attracting diverse talent and cultivating an inclusive environment that encourages collaboration and creativity. We know that when our employees feel appreciated and included, they can be more creative, innovative, and successful. We’re on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We provide equal employment opportunities to all employees and applicants regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, military status, or other class protected by applicable law.

This is who we are. We’re a team of clinicians, scientists, and researchers who want to make healthcare better. We were founded on an unwavering commitment to authentic, personalized attention. And today, as CROs consolidate and the industry changes rapidly, that personalized attention is more important than ever. We all came to this industry for different reasons, from different walks of life. If you ask any one of us why we’re here, you’ll get a different answer. And that’s what makes us special.